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Hybrid Event Production: Let’s Talk AV & Equipment!

Can you feel that, event planner? It’s the dawn of the hybrid event era! The virtual revolution paved the way to greater accessibility and inclusivity, so it goes without saying that virtual events are here to stay. Meanwhile, in-person events are making a comeback. So, which one will prevail? Well, this is not an argument, so there’s no need to pick sides. Why not both?

The perfect union of these two (seemingly mutually exclusive) event trends are hybrid events. After all, in the events industry, we are all united and dedicated to bringing people together.

Read more at: https://helloendless.com/hybrid-event-production/

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6 Creative Ideas To Promote Your Brand At A Virtual Event

Sony - Video Conferencing

Planning your own virtual event or simply attending one in the near future? Great! Make sure to put your self out there. Promoting your brand in the spotlight as part of a virtual event is not something that will happen automatically. You need to plan ahead and put a few strategies in place to ensure that your brand truly stands out. Relying on same old tricks won’t do anymore, especially not in the ever-expanding, information-dense digital universe. It’s time to get creative instead.

Read more at: https://helloendless.com/creative-ideas-promote-brand-during-virtual-event/

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Your Guide to the Best Virtual Event Platforms in 2021

Your next virtual event deserves to be more exciting and immersive than a standard Zoom call. Virtual event platforms can help. These useful tools allow you to transform a lifeless webcam environment into an amazing digital space where your guests can explore and interact.

In this guide, we’ll introduce you to the valuable role that virtual events platforms can play in digital and hybrid events. Plus, we’ll share our thoughts on what to look for and recommend some of our current favorite tools.

Read more at: https://www.hoppier.com/blog/best-virtual-event-platforms-and-tools-for-2021

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Making the perfect event app – tips and best practices

With the world slowly making its way out of lockdown, we’re seeing the return of public events, conferences and festivals. While event apps have existed before the pandemic, we could see them become more popular and essential in the coming years. Event apps not only benefit the attendee during the event but also the organizer as they can glean useful post-event insights.

Since the introduction of apps, they have revolutionized how we communicate, entertain and learn. An i-Verve report shared that 60% of event planners believe that event apps provide a boost to attendee engagement.

Read more at: https://www.adjust.com/blog/how-to-create-an-event-app/

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10 Ways to Ensure Your Virtual Meetings Remain Productive and Professional

Crown Audio devices

As two weeks of working from home led to a few months, and a few months led to a year, and a year led to indefinitely; many of us have come to accept that virtual meetings are likely to be a part of our lives for the foreseeable future.

But just because the location and medium in which many of our meetings take place have changed, this does not mean that we should abandon all sense of etiquette and professionalism.

Read more at: https://www.aventri.com/blog/virtual-meeting-etiquette

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How to Successfully Migrate to Your Next Event Management Software

market solutions

When the time comes to migrate to a new event management software, a lot rides on the event planners in charge of the logistics. With so much to think about in terms of functionality and growth, as well as making an impression on management, staff, and attendees, an event management software migration is no easy task.

Once you find the right platform for you and your organization, it’s important to take a step back and plan out this crucial transition, so that you can become a true champion of the technology. Seeing it through from start to finish and gaining expert-level knowledge will help get all your important stakeholders on board and will lead to greater event success.

Read more at: https://www.aventri.com/blog/event-management-software-migration

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Pre-conference planning: key considerations

Huawei
Once you find the perfect location to hold your event, you might think the biggest challenge is over. However, there are vital planning steps needed between contract signature and the event date. Here are the main components you’ll want to hash out.

Connect back to your event goals and vision

At this point in the process, you should have defined your meeting’s “why.” The meeting’s main goal/vision should guide all the decisions you have to make throughout the planning process.

Read more at: https://www.traveletm.com.au/blog/pre-conference-planning-key-considerations/

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Modernising your meeting strategy – top 4 considerations to optimise engagement

Lifesize Video Conferencing
As the world celebrates the safe return to travel and meetings, many organisations are asking whether this is also the return to “normal” (in pre-pandemic terms) or if we have arrived at the dawn of a new age.

Undoubtedly, the pandemic instantly changed our view of how to hold a meeting. The widespread onset of digital tool usage allowed us all to see each other without being with each other. But we also learned that virtual meeting execution can be complicated and attendee engagement a challenge, both requiring thoughtful planning and execution to ensure maximum return on investment.

Read more at: https://www.traveletm.com.au/blog/modernising-your-meeting-strategy/

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Digital Content Strategies for Virtual and Hybrid Events

QSC Audio Products

If content was considered king before the pandemic, the enforced move to virtual and subsequent evolution to hybrid event formats has seen content’s ascendency from monarch to deity in the space of just 18 months.

Not only has the planner content role evolved from in-room to online, but it has also now evolved again with organizers needing to consider a blended balance of both digital and physical content streams that will keep two different audiences engaged in the event offer.

Read more at: https://www.cvent.com/en/blog/events/digital-content-strategies-for-virtual-and-hybrid-events

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Online Engagement is not ‘virtually’ impossible

Augmented Reality

2020 will be the year known for bringing about digital disruption to the world. This disruption could be viewed as something the events industry needed, although not wanted, and virtual events has raised additional challenges for sponsorship and exhibition success.

SURVEY
eTechSuite conducted a survey in June 2020 among prospective and existing sponsors and exhibitors that identified 80% were concerned about the limited opportunities to network and engage with delegates in the virtual event space with 78% indicating their main objective was to strengthen relationships with existing and prospective clients.

Read more at: https://etechsuite.com.au/online-engagement-is-not-virtually-impossible/

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Digital Engagement Strategies to Captivate Virtual Attendees

Interactio

When planning a virtual or hybrid event, it’s imperative to understand how virtual attendees differ from in-person attendees – or, more specifically, how their engagement differs.

During an in-person event, engagement is almost guaranteed; attendees are locked into their day-to-day schedule and are fully immersed in the event as a matter of course. But when an event goes completely or partially virtual, new digital engagement strategies are necessary to maximise attendee engagement.

Read more at: https://www.cvent.com/uk/blog/events/digital-engagement-strategies-captivate-virtual-attendees

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Live streaming is easier than ever before

Cisco - Video Conferencing

Live streaming enables participants to join your event from remote locations. They can view the event as it happens and interact with each other in real-time. With the tools avaialbe, today live event streaming is easier than ever.

Live streaming – Capture, Encode, Distribute, Play

Live streaming has 4 parts

Read more at: https://www.eventact.com/blog/event-stream

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Easy registration can increase attendance

market solutions

Registration forms play a crucial role in converting leads into attendees and influence directly on users’ determination and confidence in their decision to register. The best registration form is one that walks the user thru the process and captures information at each step along the way.

Fear of missing out

Discounted registration limited by time or promotion code can creates a sense of scarcity that truggers fear of missing.

Read more at: https://www.eventact.com/blog/event-registration

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Getting started with online virtual events

Virtual Reality

Virtual events have been growing in popularity for several years, and for 4 good reasons.

1) The technology behind virtual events has been constantly maturing to deliver engaging digital experiences that offer better returns on investment than participating in an in-person event.
2) Participants appreciate saving time and money by attending conferences remotely instead of having to travel.
3) The COVID-19 pandemic in 2020 raised concerns about international travel and participating in crowded events, pushing even more events online.
4) Rising anxiety over climate change and the trend for green/eco-friendly travel further raised the appeal of virtual events.

Read more at: https://www.eventact.com/blog/getting-started-with-virtual-events

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Virtual Events – Adapting to the new normal

Huawei

The world is facing a pandemic and everything around is changing. Global disruption from the spread of COVID-19 has caused big problems for event professionals, but this is not the end of the story. There are solutions to it.

The year 2020 is teaching us many lessons. We are shut inside our homes, doing all the daily chores by keeping inside and maintaining social distancing. It is always a good idea to visit online to join the community, to get connected with new people. Even in such difficult times your connection with the world outside is just a click away.

Read more at: https://www.eventact.com/blog/online-events

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Improving virtual events accessibility

Sony - Video Conferencing

The growing popularity of working from home together with the surge in the globalization of businesses have boosted the popularity of virtual events.

Most significantly, it has seen a massive spike during the pandemic. This is because businesses across the globe had to start using digital channels to communicate. These include meetings, sponsorships, events, product reveals, and trade shows.

Read more at: https://www.eventact.com/blog/make-your-event-more-accessible.html

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10 Audience Engagement Tools You Need to Know About

Electro-Voice

As life starts to open up, now is a great time to start focusing on attendee engagement in your live events. Developing ways to engage your audience and increase audience participation can give everyone the connection that they’ve been missing. And that is just as true of virtual and hybrid events as it is for in-person offerings.

Nowadays, you don’t need to rely on cheers and claps. Instead, you can use audience participation software to enable guests to interact with your event format.

Read more at: https://www.eventbrite.co.uk/blog/audience-interaction-tools-ds00/

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The Complete Guide to Early Bird Registration for Events

Logitech

Successfully marketing an event relies on creating and capturing demand throughout the entire event registration process. Breaking down event marketing into stages allows event planners to appeal to different audiences at different times throughout the registration process. Starting with early bird registration offers, successful event planners generate buzz and accelerate sales in the earliest stages of the event.

Read more at: https://www.socialtables.com/blog/event-planning/early-bird-registration/

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Audience Engagement Tools: Tips for Making Your Meeting Interactive

Lifesize Video Conferencing

Take a moment to think about the most fun you’ve ever had at an event. What made the experience so memorable? Chances are this event stuck out in your mind because you had fun. (Really, it’s that simple!) Creating an engaging attendee experience starts with getting attendees excited to participate and return year after year.

The key to creating a memorable meeting is to make activities interactive and exciting.

Read more at: https://blog.pcnametag.com/audience-engagement-tools

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Event Planning Checklist For Large-Scale Events

JBL - Audio Systems

Large-scale event planning involves layers of minute details that need to be supervised from day one of planning to the event execution day. Trying to keep track of every little detail without an event management checklist can be undoubtedly chaotic and stressful.

large-scale event planning checklist can make a massive difference in the preparation and execution of the event. Since no two events are ever the same, event planners in Atlanta, advise creating a customized event planning checklist to suit your goals.

Read more at: https://kiscubedevents.com/event-planning-checklist-for-large-scale-events/

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The Hybrid Experience: How to Plan Events for Both In-Person and Virtual Attendees

High-End Lighting Solutions

The coronavirus pandemic has changed the global events landscape forever, but that’s not necessarily a bad thing. It’s safe to say that the disruption of the past year and a half has also helped accelerate the adoption of digital technologies to benefit everyone.

While virtual events have served as an important stopgap during lockdown mandates, there’s no denying their inherent benefits. Among these are reduced travel and hosting costs and, of course, the fact that anyone with a broadband internet connection can participate.

Read more at: https://www.aventri.com/blog/hybrid-event-experience

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Are You Ready to Return to Live Events? Industry Insights

Electro-Voice

The events industry was one of the hardest hit by the pandemic – while we worked around the situation and found ways to present events digitally, there’s no getting around the fact that, for event organizers, the world was turned upside-down. As we move into Q3 of 2021, we wanted to get an overview of the entire industry and the challenges and views of those on the ground, so we partnered with BizBash to survey industry professionals and produce a white paper about the current state of the industry, and what professionals are doing to move forward.

Read more at: https://www.aventri.com/blog/the-return-of-live-events

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How to Simplify the Event Planning Process for Infrequent Planners

Sony - Video Conferencing

Event planning is no easy feat, especially if you’re tasked with spinning a thousand plates at once. As a result of the pandemic, businesses have been forced to cut back their events teams and in some cases, remove them altogether. While this saves on costs, putting the challenge into the hands of infrequent or inexperienced planners can be a risk to the success of your investment.

Read more at: https://www.aventri.com/blog/how-to-simplify-your-event-planning-process-for-infrequent-planners

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5 easy ways to increase engagement at your next virtual event

Lifesize Video Conferencing

We see a lot of information on the internet at the moment about virtual event engagement. We all know engagement is so important for the success of any event and it is no different at a virtual conference.

As a company, we run 100s of full virtual conferences a year. From July-December last year, we had over 160,000 Delegates attend over 250 Conferences on our Platform (majority of these conferences are multi-day, multi-stream events). We had over 91 million live stream minutes viewed so we learned a lot about how great events keep their Delegates engaged.

Read more at: https://www.delegateconnect.co/blog/5-easy-ways-to-increase-engagement-at-your-next-virtual-event

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Top 10 Event Technology Trends for 2021

Interactio

In the last two years, due predominantly to the pandemic, the adoption rate of new technology soared. Nearly every business experienced a digital transformation that ordinarily should have taken much longer. The event planning and events industry is no different. Event technology plays an important role in the industry, and adaptation over the last two years has driven adoption and evolution that will change all events moving forward.

Read more at: https://blog.bishopmccann.com/4-top-event-technology-trends-to-implement-in-2019

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6 Cool Ways To Use AR And VR At Your Next Expo

Virtual Reality

Virtual and augmented reality continues to make big waves in marketing, thanks to its positive effect on consumer engagement.

Expos and trade fairs offer brands the perfect opportunity to get their name out there and pull in new customers. The catch? There are often hundreds of exhibitors competing for attention, meaning standing out is imperative.

Read more at: https://www.eventbrite.co.uk/blog/use-ar-and-vr-at-your-next-expo-ds00/

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6 Forms of New Technology Revolutionising Event Presentations

Optimus Audio

We’ve all sat through tedious talks, with text-heavy slides and presenters reciting exactly what’s on the screen. Thankfully, there may be a closing slide in sight. New developments in event technology are changing the way we present, providing innovative ways to grab audiences’ attention and convey information.

This is great news for event creators. The more dynamic and interesting your presentation is, the greater your audience engagement will be.

Read more at: https://www.eventbrite.co.uk/blog/technology-changing-presentations-future-ds00/

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Virtual and Hybrid Event Tech Trends For Better Attendee Experiences

Clamps

Many companies pivoted to digital and online platforms, with virtual events forming the cornerstone of the year’s best-attempt experiences. According to reports, 70% of event professionals and suppliers moved their face-to-face events to a virtual platform. Of those professionals, 69% hosted webinar-style sessions, while 62% live-streamed keynote speakers.

While the technology has existed for quite some time, no one ever really planned for this kind of scenario, so many of the platforms utilized were simply not up to the task.

Read more at: http://info.thecxapp.com/blog/virtual-and-hybrid-event-tech-trends-to-improve-attendee-experiences

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Could A La Carte Session Selection Increase Virtual Event Registrations?

With borders closed, venues shut, and face-to-face meetings not yet a sure thing, virtual events have been a welcome means of connection and communication during the pandemic, but they’re not without their downsides. Zoom fatigue is real, and given just how many online events there have been this summer, it’s not surprising that attendees sometimes see the prospect of another online event as more of an imposition than an opportunity.

How can event planners counter this? One way might be to allow attendees more control over how they schedule their sessions at virtual events.

Read more at: https://www.eventmanagerblog.com/session-selection-improves-registration