Over the past few months, I’ve witnessed a lot of event organisers who are planning virtual events, tell their clients to keep timings short, presentations succinct and the overall event length to under an hour in order to maintain virtual engagement. The reason? Apparently, our attention spans have been so degenerated by TikTok-style short bursts of content that we can no longer cope with staring at a screen for any significant length of time.
As planners are pivoting to virtual and hybrid events, venues need to take a lot into consideration. In this post, we take a a look at hybrid events for venues. We discuss what they are, break down some of the steps venues should take to ensure success, and give examples of successful hybrid events from recent years.
This year, the DNC was different. Regardless of the political implications of the content, what the speakers said, and how they said it (which goes beyond the interests of EventMB), the event was a virtual event.
Especially looking at the decisions that the event planners made, the DNC was arguably more of a broadcast than an actual event.
But as we’ve said many times before, virtual events have to become a little bit more of a show rather than trying to become an avatar-based or virtual reality-based interaction.
Conference Compass Virtual Event Platform: What Is It?
Conference Compass’ #OneCommunity virtual event platform is an add-on to its 365 Community Mobile Platform and CMS. The platform is available on native mobile, tablet, and web apps to allow attendees to join and engage in different ways. It can be used for fully virtual or hybrid events and includes features specifically designed to connect virtual and in-person audiences.
Virtual events are a rising engagement opportunity for organizations all across the globe. While it has been steadily increasing for some time now, its popularity and necessity has skyrocketed in recent months as a result of COVID-19.
Perhaps your nonprofit is in the beginning stages of virtual event exploration. Maybe you’ve already hosted one, maybe you’re in the planning stage, or maybe you’re still considering your options.
There has been a lot of hype around virtual events since the beginning of the pandemic, but not all of it has been borne out by experience. While some eventprofs have enjoyed higher profits and increased attendance rates as compared to live events, many are not finding the format to be a viable solution.
Online events present many challenges to planners, but some are more significant than others.
So, we’ve been talking about virtual events a lot later, but we were yet to tackle the virtual event production team. And yes, virtual events also involve a production team! Sure, you can just choose a platform and roll with it. But as we explained before, a virtual event production company is your best choice. If you want a successful experience for you and your attendees, you need the right people by your side. People that know the ins and outs of the game and will create a tailored solution for you!
Read more at: https://helloendless.com/virtual-event-production-team/
We surveyed 1,500 event professionals and the majority agree that engaging Attendees is the most crucial element of planning experiences. Event professionals do often a good job at engaging attendees live but what about the army of online attendees?
Live streaming can add that tech element to your event and create an interactive platform that leaves your audience engaged and entertained, while offering additional revenue streams.
Read more at: https://www.eventmanagerblog.com/live-streaming-events
As anyone in the event industry knows, no amount of planning can predict the weather, a venue or artist cancelation, or — as we’re currently dealing with — a global pandemic. When unexpected setbacks derail your event, a contingency plan will help you decide your next move. But what if you don’t have one?
The bottom line is despite your expertise and experience, adaptability is still the most beneficial skill you need as an event professional.
One of the best tools trade show planners have in their toolbox is a strong relationship with their audio-visual provider.
AV brings a trade show to life with dynamic lighting, sound and interactive experiences that engage and excite attendees, letting them know they are somewhere special.
Everyone Wants a Moment to Shine
No matter the makeup of an audience, you need to keep in mind that it’s full of real people, not just the labels of attendees, exhibitors and sponsors.
In today’s fast-paced climate an event has to capture the imagination. It has to be dynamic, engaging and tell a story. Most importantly, it has to give the visitor an experience. If we had to sum it up in one word: it has to be “experiential”.
You have probably heard the word “experiential” before, but what does it actually mean in the world of event technology?
Experiential event technology should be interactive, immersive, engaging and at the cutting-edge. It should be used to create an experience your visitors never expected.
Read more at: https://smart-av.com/experiential-event-experiences/
Innovation is at the heart of what we do.
As creative AV engineers we don’t just integrate AV technology for our clients, we also work to deliver the latest and greatest interactive technology, whether that’s for exhibition stands, events, retail spaces or conference events. And when AV tech and interactivity come together – the visitor experience takes on a whole new dimension.
Our dedicated in-house innovation team work daily to push the boundaries of our AV technology and interactivity for our clients.
Read more at: https://smart-av.com/5-interactive-technology-ideas/
AV TECH CAN BE MORE THAN A BACKDROP TO YOUR EXHIBITION; IT CAN BE THE STAR OF THE SHOW
Truly innovative AV technology should not only demonstrate what is currently achievable in the industry; but ignite the inspiration of what could be possible.
At Event Tech Live this year, we demonstrated the exciting possibilities of using interactive and immersive AV technology, giving visitors the chance to actively engage with our brand on a new level.
Read more at: https://smart-av.com/interactive-immersive-etl/
One of the main challenges organisers face around events is getting enough people to sign up and attend. But even when you hit your targets, there are still many out there who are interested in what your event has to offer but are unable to come for one reason or another. And this is where live-streaming comes in.
Live-streaming technology has made steady advancements over the past few years and is gaining a lot of ground in our industry.
AV, or audiovisual, is a big part of all meetings and events. It’s how events have sound, lighting, PowerPoints, and more. But why is AV so expensive? Why is it so complex? How can you negotiate the best deal with your AV company? In this interview, Will Curran and Brandt Krueger will expand on episodes 3 and 4 of their podcast, “Event Tech Podcast” (which focuses on AV pricing) and reveal their top tips on how planners can save money.
Do you think you’ve seen it all before? Think again.
Performances at events are common place. From dance troupes, magicians, quick-change acts to aerialists, bands and more. It can be a challenge finding the right entertainment to re-energise and captivate your guests. And thanks to social media, the challenge of discovering a new experience is only amplified as anything worth sharing is shared; to hundreds, thousands and millions of people in an instant. So what’s the answer?
It’s time for another Whiteboard Wednesday, so take a sit and let’s talk switch…ers. Video switchers, to be more precise. Yes, this week’s episode is all about this small piece of equipment that you may or may not know you have! If you’re in the event planning industry, there’s a 99.9% chance you work with laptops or cameras. And if you do, then congratulations – you have a video switcher, and we’re here to tell you more about it.
Read more at: https://helloendless.com/video-switchers/
The greatest feeling ever is finishing up an engaging, lively event that goes off without a hitch. But you know what makes that feeling even better? Knowing you have a recording of your event, so that audiences who weren’t in the room can enjoy it, too.
Companies record events for all kinds of reasons ‘ from archiving to splicing up event footage for social media. Recording audio, video, or a slide presentation extends the life of your event, and can even increase your return on your investment.
Read more at: https://meetingtomorrow.com/blog/recording-live-events/
I only joined Event Industry News in March and am already stunned by the sheer vastness of the event industry. To claim my share of the knowledge shared by my new colleagues, I have thrown myself into researching everything about event planning, technology and terminology. My research material has included The Complete Guide to Audio Visual for Event Planners by Blitz AV, and it has given me a useful insight into the world of AV.
AV can make or break your event. Great AV and your event will run seamlessly. AV should enhance your event vision and help you achieve your goals. On the other hand, event AV mistakes can leave your guests wishing they never came and can make your event the talk of the town for all the wrong reasons. A bad AV mistake like projectors that stop working during your keynote bringing the presentation to a halt, will make attendees immediately regret coming.
When it comes to technology, the landscape is always shifting. Today’s hot gadget can be tomorrow’s e-waste, and if you’re not paying attention, things can pass you by. That being said, it’s sometimes easy to get distracted by the latest shiny object and forget to keep an eye on the basics.
So as we find ourselves on the cusp of another new year, let’s take a look at not only some of the flashy new tech headed our way, but also keep in mind the practical, day-to-day improvements in audiovisual technology, and how you can use it to add to your event.
More information: https://www.eventmanagerblog.com/audio-visual-trends
This Whiteboard Wednesday is all about the *?#! AV people say. If you’ve happened to catch our #EventIcons Shit Event Planners Say, then you know you are in for a treat! Brandt Krueger of Event Technology Consulting will be walking us through commonly heard shit AV people say, as well as why they say it. This should help anyone who has heard these phrases before understand the reasoning behind them (and grab a few laughs along the way)!
More information: https://helloendless.com/shit-av-people-say/
Welcome to Event Tech Podcast Episode ZERO! We are so excited to launch this podcast focusing on the latest and most innovative tech. Join us weekly for a thought-provoking journey on how tech can evolve our industry. Our hosts Brandt Krueger of Event Technology Consulting & Will Curran of Endless Events will guide you through all things related to event technology and distill complex topics so that everyone can understand them, as well as give ideas on how to implement some of the technology. Be sure to subscribe to the Event Tech Podcast so you get the latest episodes and information as soon as they launch!
More information: https://helloendless.com/event-tech-podcast-0/
Lighting, sound, labor… it’s all part of your AV bid but what’s the bottom line? How much does event AV cost? Do the brands of equipment really matter? What can you look for to make sure you are getting a good and fair price? If these questions come into your mind when planning events you are in the right place. Today Will Curran will walk you through how much event AV costs. He will go into the many complex parts covering labor rates, why brands matter, why new equipment may cost more, video, lighting and scenic expenses and more.
Are you using video to enhance your conference? If you aren’t you are missing out in a big way! Gone are the days where slides are enough to keep your audience interested. Video can be a unique and engaging way to build excitement and inform your audience about events, speakers and so much more! Today Will Curran will walk you through 4 types of video that all conferences need to create your best conference yet!
More information: https://helloendless.com/video-at-conferences/
Even senior event planners often miss some basic descriptions which could help their audio visual vendor prepare more accurate estimates for the event technology.
What are the tips that you can give us to better estimate that A/V up front?
So we will often get a list saying, okay I need projection, I need lighting, I need sound, but really what we need to understand beyond that is what’s the intent of the event?
More information: https://www.avfx.com/get-more-accurate-a-v-estimates-for-your-events/
These days almost every concert-goer is a potential live music video producer. Fans are using their phones to shoot video at your shows, and many are streaming your shows live through Facebook Live and YouTube.
While their handheld video may capture a certain in-the-crowd excitement, fans expect higher quality live video from you — whether they’re at the show and planning to relive the experience later, or watching from home.
More information: https://www.eventbrite.co.nz/blog/livestreaming-concerts-ds00/
Welcome to another edition of our Connect Weekly column, where we share the top five news stories from the week that today’s meeting and events planners should know. We aim to cover everything from the worlds of events, technology, business, marketing, social media, travel, hospitality and beyond. Check out the top stories from the week of October 29- November 2!
More information: https://www.aventri.com/blog/connect-weekly-110218
This holiday season, what do you get the person who always seems organized and has everything under control? Chances are, if you have an event planner in your life, you know their life is actually extremely busy and stressful. So, a gift that will help alleviate some of their day-to-day tasks or help them optimize their schedule makes for a great choice.
You may be surprised how much your event layout will affect your events AV. With so many variables such as where are things going, the number of people, where you put your lighting and more, your layout can drastically impact your event AV and overall budget.
In today’s episode of Whiteboard Wednesday, Will Curran is going to walk you through how your event layout affects your event AV. He will discuss how the layout and AV are all part of the event planning puzzle and why you need to consider AV before selecting a layout.
More information: https://helloendless.com/event-layout/