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Software solutions for Virtual Events

Virtual meetings require hardware and software components and can be applied to internal and hosted virtual meetings solutions

The virtual meeting software solution mostly combines the best features of video conferencing and web conferencing and can be used from anywhere at any time.

Virtual meetings are very useful as an efficient solution for communication with clients and employees without the need for travel and logistics. You can attend virtual meetings from anywhere in the world.

Typical software solutions for virtual meetings are Skype, WebEx, GoToMeeting, or Adobe Connect.

If you want custom software solutions, which include custom packages for specific needs such as screen sharing, file sharing, all you need to do is contact us.

Read similar stories at: https://eventtechnology.org/category/technology-news/virtual-meetings-news/

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Validating Participants in Online Meeting

Providing access to the right people for a virtual event is sometimes of pivotal importance. Creating authentication processes that are safe as well as convenient to participants remains a big challenge – especially when you need to provide legal and audit-proof attendance records.

Zoom has a waiting room, and now you can finally do direct chats with individuals there (you still can’t do 1-to-1 video). You can also leverage the authentication via the zoom account of a participant – if you would know the zoom account… Other platforms are honestly even worse in regards to the technical capabilities around validation. Even working with proprietary video platforms like DaCast or Agora does not ensure that API keys are not visible and streams can be accessed directly.

Intelligent wrappers have grown in maturity over the last 5 years. Authentication wrappers provide multiple ways to configure access and security concepts, which are passed through into the video conferencing engine itself. Using secure tokens, created in the authentication wrapper and then validated in the video-conference holding space (e.g. waiting room) has become a new standard concept of increasing the security of online meetings and conferences.

 To learn more about user validation and access control, please contact us.

Read similar stories at: https://eventtechnology.org/category/technology-news/virtual-meetings-news/

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Virtual Etiquette for Virtual Events

Virtual Reality

You know how important etiquette is for business meetings, especially in an international environment where business etiquette varies from country to country. What is considered normal in one country, might be considered inadequate in another country. 

Virtual etiquette is just as important as general business etiquette. Virtual etiquette means:

  1. Dress appropriately – do not dress too casually,  but also not too formal.
  2. Background should be tidy – use a virtual background if your computer can properly render it (often virtual backgrounds do not work)
  3. Limit interferences – avoid children or pets or communicate clearly that you need quite-time
  4. Prepare – a lot of participants in virtual events do not prepare as well as they would for physical events.
  5. Check your Equipment – check that the microphone and camera are working properly before the event.
  6. Look at the camera and speak clearly – center your head in the camera with good padding on all sides.
  7. Be on time – if you aren’t late for office meetings, you shouldn’t be late for virtual meetings either. 
  8. Stay engaged – body posture should be the same in both – the office meeting and the virtual meeting. 
  9. No food allowed – do you eat during an office meeting? Then why would you eat during a virtual meeting?

Increase your own and your colleagues’ effectiveness and efficiency, and create a more pleasant meeting experience by being a great example of Virtual Event Etiquette.

Read similar stories at: https://eventtechnology.org/category/technology-news/virtual-meetings-news/

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Storyboarding for Virtual Events

Augmented Reality

Today, no event can be imagined without a storyboard, whether it is a virtual or a live event. Especially in virtual events, storyboards have become a key driver for successful events. 

 Storyboards for virtual events are substantially different from the plan of onsite physical events.  Virtual events have certain limitations but also tremendous opportunities that were more difficult in physical events. 3 brief examples are below:

  • Content Co-creation: Give thousands of participants access to joint working-rooms, canvases
  • Data-based Networking: With a longer data footprint of users in a digital platform, networking recommendations become more relevant
  • Integration of live and On-demand Content: Curate engaging content with a more or less unlimited spectrum and depth around key themes

The key question is how to integrate a continuous journey through content, community, and commercialization. To plan successful storyboards in Events.Studio, please contact us. 

Read similar stories at: https://eventtechnology.org/category/technology-news/virtual-meetings-news/

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Virtual Conferences in Events.Studio

Huawei

Due to the business environment, virtual conferences have significantly matured in the last 2 years. Thanks to the Globibo Events.Studio platform and integrated AV services, new forms of virtual conferences have crystalized and commercialization models solidified. 

With the broadest spectrum of platform functionalities and great depth in many areas, a majority of the events now generate revenues through subscription-based add-ons, optional content, chargeable access to specific sessions, and targeted marketing & engagement channels.

If you want to know more about Virtual Conference Commercialization options, please contact us.

Read similar stories at: https://eventtechnology.org/category/technology-news/virtual-meetings-news/

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Virtual Auctions in Event.Studio

Interactio

Standard Virtual Events get more and more boring. With around 50 add-on modules, Events.Studio provides an array of options to create more engagement, collaboration, and revenue opportunities for organizers, sponsors, and participants.

The auction system allows the organizer and/or participants to list items for sale. The bidding can be integrated as a panel next to video/audio live streaming. It can also be linked to the integrated Online Shop.

If you would like to explore virtual auctions in your next event, please contact us. 

Read similar stories at: https://eventtechnology.org/category/technology-news/virtual-meetings-news/

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TMCC & SFA Virtual AGM 2021

Lifesize Video Conferencing

Tanah Merah Country Club (TMCC) and Singapore Fintech Association (SFA) hosted their Annual General Meeting virtually in March 2021. To securely manage the virtual AGM, TMCC and SFA contracted Globibo to operate the virtual AGM platform Events.Studio as well as the conference equipment for the production of the event.

 The services included issuing attendee login details, 2FA authentication, technical support for members before and during the AGM, as well as integrated online voting/polling with the corresponding reports for presentation and audit. 

Thank you to the Clients and project teams for the excellent delivery.

Read similar stories at: https://eventtechnology.org/category/technology-news/virtual-meetings-news/

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Voting Systems – The Devil is in the Detail

Interactive voting systems have been around for 30 years. The requirements in regards to voting structures, data protection, and suitability have constantly increased over the years. Events.Studio now supports a wide spectrum of different voting and proxy models, proven in small and large-scale events. Furthermore, our infrastructure has been expanded to serve up to 400,000 users in parallel.

 Customers with current licenses have access to the new Setup Wizards to configure and monitor different types of live events.

For more information, please contact us.

Read similar stories at: https://eventtechnology.org/category/technology-news/audience-response-news/

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Engaging Your Community in Hybrid Events: 4 Tips for Success

market solutions

Since the beginning of the pandemic, we’ve seen a massive pivot to virtual events. Now, as many events are starting to be held in person again, some people are still not comfortable or cannot attend due to geographic restrictions. This has led many organizations to get creative and host hybrid events to accommodate both in-person and virtual attendees.

Although this type of event first became common during the pandemic, it is likely to remain popular because of the convenience and inclusion of attendees from any geographic location. If you’ve held any virtual events during the pandemic, you are in a great position to start planning successful hybrid events.

Read full story at: https://blog.gocadmium.com/engaging-your-community-in-hybrid-events

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5 Ways to Make CME Event Registration Easier

You offer high-quality CME events for your learners. But can you say that your event registration is simple for your medical learners, or do they often give up and go to another event where the registration is more straightforward?

For any kind of CME event—or even a course—registration should be an uncomplicated task.

So, is your registration process confusing to your learners? If they seem to be leaving before their registration is complete, chances are that your software may be to blame.

Read full story at: https://blog.gocadmium.com/ways-to-make-cme-event-registration-easier

Read similar stories at: https://eventtechnology.org/category/technology-news/registration-solutions-news/

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Creating Hybrid Events That Appeal to Diverse Age Groups

Huawei

Many associations host engaging events for their members such as annual conferences, trade shows, and expositions. While the nature of these gatherings has historically been in-person, many organizations have turned to virtual offerings in the past year or so to continue engaging with their members from afar.

Now, in-person gatherings are beginning to pop up once again. Yet many association event planners are hesitant to move away from the virtual engagement model that they’ve come to appreciate. Luckily, there’s an easy solution: hybrid events!

Read full story at: https://blog.gocadmium.com/hybrid-events-diverse-age-groups

Read similar stories at: https://eventtechnology.org/category/technology-news/virtual-meetings-news/

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An essential guide to hosting online events

Blockchain technology continues to revolutionize the events management and hospitality industry. 

Organizers remain curious about blockchain as a tool to mitigate fraudulent ticket sales, to help organize attendees, and to assist with facilitating new payment options (like cryptocurrency) for various events.

Many hope blockchain-based management platforms can play a large part in helping event managers prepare for situations where in-person events are again possible, all while maintaining high standards of hygiene and cleanliness to mitigate COVID risks.

Read full story at: https://www.eventindustrynews.com/news/an-essential-guide-to-hosting-online-events

Read similar stories at: https://eventtechnology.org/category/technology-news/virtual-meetings-news/

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MEETINGS & EVENTS TECHNOLOGY: SIX QUESTIONS WITH ANDREW YEO

Sony - Video Conferencing

For meetings and events professionals, it’s imperative for technology to be top of mind. After all, its quickly evolving nature paired with our fast-paced industry is enough to keep us on our toes, constantly. To keep us up-to-date with tech happenings and how they can affect our work, we sat down with, Andrew Yeo, BCD M&E’s Director of Technology in Asia Pacific, to further discuss.

Read full story at: https://insights.bcdme.com/blog/top-meetings-and-events-technology-questions-answered

Read similar stories at: https://eventtechnology.org/category/technology-news/

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WHAT’S HAPPENING: CURRENT MEETINGS AND EVENTS TRENDS

Trend analysis is often created by people with an agenda, selling products or services that they deem “trending”. We’ve researched major industry blogs and publications to filter through the “white noise” and see what’s really being talked about right now in meetings and events trends. In this article, we include what we found.

Among others, genuine current meetings and events trends include making a positive social impact, “festivalization”, sourcing innovative venues, and providing a duty of care to staff and customers.

Read full story at: https://insights.bcdme.com/blog/current-meetings-and-event-trends

Read similar stories at: https://eventtechnology.org/category/technology-news/virtual-reality-news/

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USING ATTENDEE DATA TO MEASURE EVENT GOALS

I’ve collected all this attendee data, now what? We take a deep dive into evaluating these results in order to measure your event’s success.

HOW TO EFFECTIVELY UTILIZE ATTENDEE DATA

When attendees register for and attend an event, there are a multitude of touch points that occur that can provide a plethora of insights at your fingertips. Surveys, registration data, mobile app analytics, session scanning, live polling, lead retrieval, social media, and more! Not to mention internal data your company may already have.

Read full story at: https://insights.bcdme.com/blog/how-to-use-attendee-data-to-measure-event-goals

Read more stories like this at: https://eventtechnology.org/category/technology-news/audience-response-news/

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VIRTUAL EVENT MANAGEMENT: WHEN TO CHOOSE LIVE, SIMULIVE, AND ON-DEMAND

Engagement is quickly becoming the new word of 2021 event strategy, pushing COVID-19 out of the way. With the entire world moving to the virtual realm, companies are struggling to keep engagement high while battling fierce competition.

The main benefit of a virtual event is its ability to keep the audience interested. The main downside is the lack of in-person contact. Over the past year, businesses learned to create top-notch events that don’t just match the efficiency of in-person interactions but exceed them.

Read more at: https://blog.impactpointgroup.com/virtual-event-management-when-to-choose-live-simulive-and-on-demand

Read similar stories: https://eventtechnology.org/category/technology-news/virtual-meetings-news/

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HOW TO DRIVE TRAFFIC TO VIRTUAL EVENTS

In the wake of the COVID-19 pandemic, companies ramped up their virtual events to replace in-person conferences. However, now that the return of in-person events is on the horizon, continuing to drive attendance to those events is not as simple.

Aspects of digital events are still expected to generate leads, prospects, and revenue pipelines to help your business grow, and event strategists must be flexible enough to adjust strategies and plans when something is not working the way it was meant to work.

Read more at: https://blog.impactpointgroup.com/how-to-drive-traffic-to-virtual-events

Read similar stories at: https://eventtechnology.org/category/technology-news/virtual-meetings-news/

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EVENT ENGAGEMENT: IS IT TIME TO RETHINK YOUR RETURN TO IN-PERSON?

When your team is making the choice between virtual and in-person events, there are many factors to consider. COVID-19 is an omnipresent risk that affects your potential attendees’ behaviors. Uncertain travel restrictions and potential cancellations are a cost-intensive headache. Even your attendees’ motivations change depending on whether an event is in-person or virtual.

According to Drift, “almost three-fourths of virtual attendees said learning was their main goal, compared to less than 10% who specified networking as their top priority.”

Read more at: https://blog.impactpointgroup.com/what-we-know-about-event-technology-and-machine-learning-0-0

Read similar stories at: https://eventtechnology.org/category/technology-news/audience-response-news/

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5 THINGS TO CONSIDER WHEN CHOOSING AN EVENT TECHNOLOGY PLATFORM

Transitioning from an in-person to a virtual event presents a fair share of challenges even to a seasoned event planner. Having the perfect digital event strategy doesn’t mean your event will be flawless, as technology has its challenges any given day.  A lot of things can go awry — the key speakers’ video feed might crash, the chat feature might not work properly, or even the platform itself might be unstable. If such challenges are not prevented, your credibility and bottom-line could be in serious jeopardy.

Read more at: https://blog.impactpointgroup.com/5-things-to-consider-when-choosing-an-event-technology-platform

Read similar stories at: https://eventtechnology.org/category/technology-news/virtual-meetings-news/

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WHAT WE KNOW ABOUT EVENT TECHNOLOGY AND MACHINE-LEARNING

Augmented Reality

Event marketing has always been an effective method for attracting and retaining customers. According to Jobs In Marketing, at least 31% of marketers consider events the most effective marketing channel for their businesses, and 52% of business leaders named event marketing the biggest ROI driver. However, a lot has changed recently, making it more important than ever that marketers are quick to catch up.

The past 18 months have made quite an impact on the present and future of events, resulting in new methods and preferences for improving guest experiences, one of the most important aspects being technology.

Read more at: https://blog.impactpointgroup.com/what-we-know-about-event-technology-and-machine-learning

Read similar stories at: https://eventtechnology.org/category/technology-news/artificial-intelligence/

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Virtual Event Trends for 2021: Is the Future Virtual or Hybrid?

Virtual events have increased in popularity, particularly since the Covid-19 pandemic.

As we all know, Zoom has been a dominant player in the virtual event industry, with their stock peaking at almost $560 in October 2020, up nearly tenfold from the year before. Of course, Zoom wasn’t the only company to benefit. Many others, including 6Connex, also saw 1,000% increases in virtual events on their own platforms.

Read more at: https://www.cometchat.com/blog/virtual-event-trends-2021

Read similar stories at: https://eventtechnology.org/category/technology-news/audience-response-news/

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4 Secret Ways to Use Web Chat to Engage Attendees at a Virtual Conference

market solutions

Hosting a virtual event is no joke. When you’re hosting a live event where people can jump in and out as they please, a celebrity face might help in maintaining a person’s attention span, but interactions with the audience are much more sustainable.

In this article, we’ve jotted down a few ideas for you to use text, voice, and video chat to engage attendees at virtual events and conferences.

The difference between talking to your attendees and talking with your attendees comes down to how much you can engage with them without making the event boring.

Read more at: https://www.cometchat.com/blog/how-to-use-web-chat-to-engage-attendees-at-your-virtual-event

Read similar stories at: https://eventtechnology.org/category/technology-news/audience-response-news/

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An Event Services Company Innovates Their Approach to Live Events Using CometChat

Live Group is an event services company that specialises in organising conferences, summits – virtual and hybrid, that inspire and engage communities across the world. The company provides services to government, corporates, industry groups and associations.

The entire team at Live Group is really passionate about sustainability. The company’s got a focus group that helps the team in finding ways to reduce the carbon footprint and ideally become carbon neutral.

Read more at: https://www.cometchat.com/blog/live-group-case-study

Read similar stories at: https://eventtechnology.org/category/technology-news/audience-response-news/

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7 Emerging Trends in Event Technology to Benefit From

Interactio

Event technology trends are continuously adapting. Those that adopt the most recent advancements often have a competitive advantage. In fact, studies have shown that event technology can increase in-person attendance by up to 20% and technology is an integral part of the events world.

But with so many new and emerging technologies, how do you make the right choice for your event that is going to benefit everyone?

Read more at: https://www.cometchat.com/blog/event-technology-trends

Read similar stories at: https://eventtechnology.org/category/technology-news/

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Best Practices for Hosting Hybrid Events in the Financial Services Industry

Crown Audio devices

Hybrid events aren’t particularly new to large companies. Ever since video conferencing solutions became the norm, organizations have been experimenting with ways to conduct and host virtual events with hopes of reaching a broader audience. However, these ‘virtual events’ were never considered to be on par with in-person events. Virtual attendees were often relegated to the bottom when it came to curating experiences and were often broadcast over generic platforms such as Facebook Live (or YouTube Live) as opposed to purpose-built software.

Read more at: https://www.cvent.com/en/blog/events/hybrid-events-financial-services

Read similar stories at: https://eventtechnology.org/category/technology-news/virtual-meetings-news/

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Hybrid Events Technology: Revolutionizing Events for the Life Sciences

Huawei

The life sciences industry has always heavily relied on events to foster meaningful interactions between healthcare stakeholders. In fact, according to the Forrester report: Hybrid Events Generate Demand and Deepen Relationships: A Spotlight on Pharmaceutical Companies,” 72% of pharmaceutical marketers find events to be the best way to educate and nurture deep relationships with customers.

The pandemic has further positioned events as an effective engagement tool across the product lifecycle. However, the decline in traditional office access and changing preferences owing to safety concerns have changed the way events are organized.

Read more at: https://www.cvent.com/en/blog/events/hybrid-events-technology-life-sciences

Read similar stories at: https://eventtechnology.org/category/technology-news/virtual-meetings-news/

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The Complete Guide To Virtual Conferences in 2022

JBL - Audio Systems

Virtual conferences offer planners and marketers a way to connect with a broader audience, often leading to higher registration numbers than in-person events as travel and cost are no longer burdens attendees must bear. In our new normal, virtual events have taken over. According to a survey conducted by PCMA, 79% of event planners are going virtual. With this event type comes a new way of thinking and planning an event. It takes cross-functional teams that include planning, marketing, IT, and digital, as well as reimagining content that engages attendees from home. So, what does it take to plan a virtual conference?

Read more at: https://www.cvent.com/en/blog/events/virtual-conference

Read similar stories at: https://eventtechnology.org/category/technology-news/virtual-meetings-news/

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30 Virtual event ideas with examples for 2022

We’ve always had webinars, but now, the humble webinar has been joined by a new type of event – a virtual event.

According to a survey conducted by PCMA, 79% of event planners are going virtual. From virtual meetings to virtual conferences, the meetings and events industry has transformed in the last few months and is embracing new forms of event marketing and management technology.

With this new reality comes new challenges and solutions. As you’re building your virtual event strategy, there’s a lot to consider. The right virtual event platform, the right type of content, the best virtual engagement strategies – these are all crucial components in crafting an effective (and enjoyable) virtual event.

Read more at: https://www.cvent.com/en/blog/events/virtual-event-ideas

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The Complete Guide To Virtual Events in 2022

Prolyte

The value of face-to-face interaction will never go away, but there are times when going virtual is a necessary part of your event program. But how do you turn a multi-day conference, filled with networking opportunities, educational sessions, and the attendee insights they generate into virtual events?

And once you do, how do you ensure attendees are engaged throughout the event?

Read full story at: https://www.cvent.com/en/blog/events/virtual-events

Read similar stories at: https://eventtechnology.org/category/technology-news/virtual-meetings-news/

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Artificial Intelligence: The Upcoming Impact on Events

The past few decades have seen tremendous technology change and this coming decade will be no different:

  • The 1990s brought us email and basic internet connectivity.
  • The 2000s brought is the widespread adoption of the web
  • The 2010s brought us the widespread adoption of smartphones and other mobile technology.
  • The 2020s, I believe, will see artificial intelligence as the most significant technology change agent of this decade.

Read more at: https://www.corbinball.com/article/42-technology-how-to-use-it-better/269-ai4events

Read similar stories at: https://www.corbinball.com/article/42-technology-how-to-use-it-better/269-ai4events