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Events Industry Report: The Latest In-Person Reopening Updates

Eventbrite’s Events Industry Report is designed to keep event creators like you informed about the shifting landscape of events during the COVID-19 pandemic. Making sense of what’s allowed, and where, can be complex for event organizers as regulations for in-person events are constantly changing.

To help, we’re highlighting some of the most novel and noteworthy events industry reopening updates throughout the country (and the globe) — along with tips from our blog. The report will be updated again on Oct. 27.

Read more at: https://www.eventbrite.com/blog/events-industry-report/

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UPSIZING EVENT ATTENDANCE: HOW TO TAKE A SMALL, LOCAL IN-PERSON EVENT AND EXPAND IT TO A LARGER AUDIENCE AS A HYBRID EVENT

There’s an interesting debate raging at the moment. It’s focused on whether hybrid events are here to stay or if the world will merely return to business as usual and resume in-person events.

It’s an important conversation as the “return to normal” continues running up against new COVID variants, but the decision doesn’t need to be a binary one.

Even as in-person events make a comeback, companies can and should include a virtual component in their events. It’s a relatively easy—and cost-effective—way to “upsize” smaller events into larger ones that reach more people.

Read more at: https://www.corporateeventnews.com/upsizing-event-attendance-how-take-small-local-person-event-and-expand-it-larger-audience-hybrid

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Top Engagement Tech Tips From a Master of Moderation – Event Tech Talk Show

In this episode of The Event Tech Talk Show host, Adam Parry chats with Jan-Japp In der Maur Founder of Masters in Moderation & Event Tech Tool, ConsensIQ.

Jan-Japp offers his top tech tips for hosting engaging online and hybrid events.

To read more from Jan, click here to read his blog on how to use engagement tools effectively.

Read more at: https://eventtechlive.com/top-engagement-tech-tips-from-a-master-of-moderation-event-tech-talk-show/news/punchtownparry/

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Event Tech Live appoints Silent Seminars as official audio supplier

Silent Seminars continue their growing presence on the live event scene as an official audio partner for this year’s in-person return of Event Tech Live. Taking to the show floor on the 3rd & 4th November at The Old Truman Brewery, the team will supply their innovative sound technology across the show floor to help deliver an enhanced audio and acoustic experience for everyone at the show.

Silent Seminars has proved a key player during the return of live events, utilising their 10 years of impressive industry knowledge to continue delivering engaging audio solutions at live events in the post-pandemic arena.

Read more at: https://eventtechlive.com/event-tech-live-appoints-silent-seminars-as-official-audio-supplier/news/punchtownparry/

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New registration & ticketing platform set to transform group bookings for meetings & events

Lifesize Video Conferencing

Eventsforce has launched today a new ticketing and registration platform that is set to revolutionize the whole process of managing groups around events.  Built on Eventsforce’s next generation of event management solutions, the ‘Groups & Ticketing’ system is designed to help organizers sell more tickets and increase revenue from group bookings.  It also offers a unique and innovative group invitation tool that allows group bookers to secure places at events a lot more quickly.

Read more at: https://eventtechlive.com/new-registration-ticketing-platform-set-to-transform-group-bookings-for-meetings-events/news/punchtownparry/

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Practical Tips To Improve On Your Last Virtual Event – The Event Tech Talk Show Ep 18

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Whether creating a knowledge exchange or business collaboration, Shawn believes a purposefully designed experience is a platform to make it happen, no matter it is an in-person or a digital experience.

Shawn has worked on events ranging between 20-10,000 people throughout his career, each with unique objectives and challenges. In his current role at MCI Group, he is average 3-5 projects per year, some of which require years of preparation and some with only a few weeks turnaround.

Read more at: https://eventtechlive.com/practical-tips-to-improve-on-your-last-virtual-event-the-event-tech-talk-show-ep-18/news/punchtownparry/

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64 Post Event Survey Questions & Live Poll Examples (Ready-to-Use Templates)

Sony - Video Conferencing

Feedback from pre and post event survey is important to your event success and improvement, which is why you need to know how to collect it.

Pre-event surveys can help your prepare for an upcoming event, while post-event survey questions help you improve your future events. Live polling is a fun way to get feedback in real time and keep your attendees engaged and connected. However, creating live poll and conference survey questions from scratch can take hours when you’re already busy with a long to-do list. That’s why we’ve created this step-by-step question guide.

Read more at: https://whova.com/blog/event-survey-questions-templates-live-polls/

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8 Best Event Registration Software for Conferences and Events

From tiering tickets and controlling content access to finding an affordable option amid rising registration fees, it’s important you choose the event registration software that’s right for you. After all, in addition to being affordable, you want to make sure that you’re using software that’s both easy to use and flexible enough to accommodate your event’s needs.

We’re here to help you search for the best event ticketing software. Start your search by going through our checklist so you understand what you’re looking for, and then check our reviews of the top 8 event registration software options out there.

Read more at: https://whova.com/blog/event-registration-software-price-comparison/

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Call for Papers in a Pandemic: Virtual and Hybrid Event Planning

Virtual Reality

For a few short weeks in 2020, the world seemed to slow. As we’ve progressed to nearly the end of the pandemic, it looks like it has begun to speed up even faster than our pre-COVID lives once again. We have all adjusted, from the way we shop to the way we work, much of it “just in time” or with greater flexibility. Who would have thought that airlines would drop their $200 change fees?

Late last year, I received an invitation to submit a session proposal for an event in the summer of 2021. While six to nine months would be a typical timeline for a call for papers/presentations (CFP), it honestly felt disconnected from reality in our “new normal.”

Read more at: https://www.eply.com/blog/call-for-papers-in-a-pandemic-virtual-and-hybrid-event-planning

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Making Your Virtual Event Interactive: 4 Things to Try

While many organizations have successfully made the shift to virtual events, there’s one challenge to them that’s proven difficult to overcome: virtual events are typically — just by nature alone — less interactive than in-person events

But that’s not to say they can’t still be interactive! There are many tactics and activities you can incorporate to better engage your online audience.

Here are just a few ideas…

Read more at: https://www.eply.com/blog/making-your-virtual-event-interactive-4-things-to-try

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Event Communities for Your Hybrid Events – It’s Time

If you read back through event trends and predictions blogs of the past several years, you will find many references to building online event communities to support in-person events.

So, what happened?

Continued success is what happened. Our traditional events continued to grow in both attendance and revenue. In addition, their relative predictability and reliability made them desirable for organizations, associations and independent show organizers of all sizes, many of whom events are often a large portion of their organization’s budget.

Read more at: https://www.eply.com/blog/event-communities-for-your-hybrid-events

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Maximizing the New Events Normal with Tech Tools

Huawei

We are halfway through 2021, and the event professional’s rollercoaster has yet to pull into the station.  While I don’t have statistical evidence, I can share a growing number of events (even large tradeshows) have started to stage successfully in more significant numbers. At the same time, many organizations have remained entirely virtual due to timing, COVID, or other reasons. With the future still unclear, organizations must continue to plan and strategize for the future of their virtual or hybrid events.

Read more at: https://www.eply.com/blog/maximizing-the-new-events-normal-with-tech-tools

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Welcome Back! In-Person Events Are Happening

Even though the pandemic is far from over, the events industry is starting to pivot from virtual events and preparing for the return of in-person trade shows and conferences, albeit safely. Rich Vallaster, Director of Marketing and Tradeshow Wonk at Personify, recently sat down with Susan Newman, Senior Vice President of Conferences at the National Retail Federation (NRF), to discuss the decision points for moving forward with their largest annual event in January of 2022.

Read more at: https://www.eply.com/blog/in-person-events

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ENGAGEMENT WANING DURING YOUR VIRTUAL BREAKOUT SESSION? MAKE THE EXPERIENCE MORE ENJOYABLE FOR ATTENDEES!

Virtual Reality

Open your calendar on any given day, and chances are good that it looks nearly identical to the day before: chock full of video meetings and conferences. Meeting after meeting can be taxing enough, but those held in the digital realm are leading to a phenomenon known as “Zoom fatigue.”

This seems almost counterintuitive, as little effort is required to attend. However, there are many reasons why virtual meetings and conferences feel so exhausting. For one, they require an exorbitant amount of eye contact. No longer are you looking around a room as people speak; your attention is directed forward constantly.

Read more at: https://www.corporateeventnews.com/engagement-waning-during-your-virtual-breakout-session-make-experience-more-enjoyable-attendees

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Event AV Costs: How To Get The Best Possible Deal

KEF Headphone and Speaker

Oh, event AV costs. Just when event planners thought they had enough to think about, the question arises. And it’s no secret that when event profs go to sleep, their dreams consist of a series of jumping quotes, venue possibilities, key-note speakers to snatch … So when you have to add event AV costs to the equation, some smoke might start coming out of your head. But while we can’t exactly sugarcoat this for you – because AV costs aren’t linear – we can definitely help you out. And this is why we put together a handy guide to event AV costs!

Read more at: https://helloendless.com/event-av-costs/

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The Nitty-Gritty Of Virtual Event Production With Socio!

Lifesize Video Conferencing

There is only one thing that seems to be certain in these trying times in the events industry: virtual events are here to stay, no matter the state of the pandemic and our personal preferences. And that’s why it’s time to talk about virtual event production -again. The #EventIcons podcast strives to talk to the very best in the events world. And wow, did we deliver this week!

Today, we don’t introduce you to one, but two #EventIcons guests: Kara Gladish and Sheehan Hubbard from Socio. For those who might not know: Socio is an event technology company that helps enterprises and SMBs optimize their events in more than 40 countries. Their clients include big names, such as Microsoft, Google, and Pinterest.

Read more at: https://helloendless.com/virtual-production/

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Meet Accelevents, The All-In-One Event Management Platform!

Prolyte

What better way to learn more about the exciting world of event technology than listening to an awesome product spotlight episode of the Event Tech Podcast? Today, Will and Brandt bring two guests in to hear an unbiased review of Accelevents, an all-in-one hybrid, and virtual event management platform. After all, in a world where there are more than 100 virtual event platforms, it’s sometimes hard to separate the wheat from the chaff.

Read more at: https://helloendless.com/event-management-platform/

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Hybrid Event Production: Let’s Talk AV & Equipment!

Can you feel that, event planner? It’s the dawn of the hybrid event era! The virtual revolution paved the way to greater accessibility and inclusivity, so it goes without saying that virtual events are here to stay. Meanwhile, in-person events are making a comeback. So, which one will prevail? Well, this is not an argument, so there’s no need to pick sides. Why not both?

The perfect union of these two (seemingly mutually exclusive) event trends are hybrid events. After all, in the events industry, we are all united and dedicated to bringing people together.

Read more at: https://helloendless.com/hybrid-event-production/

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6 Creative Ideas To Promote Your Brand At A Virtual Event

Sony - Video Conferencing

Planning your own virtual event or simply attending one in the near future? Great! Make sure to put your self out there. Promoting your brand in the spotlight as part of a virtual event is not something that will happen automatically. You need to plan ahead and put a few strategies in place to ensure that your brand truly stands out. Relying on same old tricks won’t do anymore, especially not in the ever-expanding, information-dense digital universe. It’s time to get creative instead.

Read more at: https://helloendless.com/creative-ideas-promote-brand-during-virtual-event/

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Your Guide to the Best Virtual Event Platforms in 2021

Your next virtual event deserves to be more exciting and immersive than a standard Zoom call. Virtual event platforms can help. These useful tools allow you to transform a lifeless webcam environment into an amazing digital space where your guests can explore and interact.

In this guide, we’ll introduce you to the valuable role that virtual events platforms can play in digital and hybrid events. Plus, we’ll share our thoughts on what to look for and recommend some of our current favorite tools.

Read more at: https://www.hoppier.com/blog/best-virtual-event-platforms-and-tools-for-2021

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Making the perfect event app – tips and best practices

With the world slowly making its way out of lockdown, we’re seeing the return of public events, conferences and festivals. While event apps have existed before the pandemic, we could see them become more popular and essential in the coming years. Event apps not only benefit the attendee during the event but also the organizer as they can glean useful post-event insights.

Since the introduction of apps, they have revolutionized how we communicate, entertain and learn. An i-Verve report shared that 60% of event planners believe that event apps provide a boost to attendee engagement.

Read more at: https://www.adjust.com/blog/how-to-create-an-event-app/

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10 Ways to Ensure Your Virtual Meetings Remain Productive and Professional

Crown Audio devices

As two weeks of working from home led to a few months, and a few months led to a year, and a year led to indefinitely; many of us have come to accept that virtual meetings are likely to be a part of our lives for the foreseeable future.

But just because the location and medium in which many of our meetings take place have changed, this does not mean that we should abandon all sense of etiquette and professionalism.

Read more at: https://www.aventri.com/blog/virtual-meeting-etiquette

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How to Successfully Migrate to Your Next Event Management Software

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When the time comes to migrate to a new event management software, a lot rides on the event planners in charge of the logistics. With so much to think about in terms of functionality and growth, as well as making an impression on management, staff, and attendees, an event management software migration is no easy task.

Once you find the right platform for you and your organization, it’s important to take a step back and plan out this crucial transition, so that you can become a true champion of the technology. Seeing it through from start to finish and gaining expert-level knowledge will help get all your important stakeholders on board and will lead to greater event success.

Read more at: https://www.aventri.com/blog/event-management-software-migration

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Pre-conference planning: key considerations

Huawei
Once you find the perfect location to hold your event, you might think the biggest challenge is over. However, there are vital planning steps needed between contract signature and the event date. Here are the main components you’ll want to hash out.

Connect back to your event goals and vision

At this point in the process, you should have defined your meeting’s “why.” The meeting’s main goal/vision should guide all the decisions you have to make throughout the planning process.

Read more at: https://www.traveletm.com.au/blog/pre-conference-planning-key-considerations/

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Modernising your meeting strategy – top 4 considerations to optimise engagement

Lifesize Video Conferencing
As the world celebrates the safe return to travel and meetings, many organisations are asking whether this is also the return to “normal” (in pre-pandemic terms) or if we have arrived at the dawn of a new age.

Undoubtedly, the pandemic instantly changed our view of how to hold a meeting. The widespread onset of digital tool usage allowed us all to see each other without being with each other. But we also learned that virtual meeting execution can be complicated and attendee engagement a challenge, both requiring thoughtful planning and execution to ensure maximum return on investment.

Read more at: https://www.traveletm.com.au/blog/modernising-your-meeting-strategy/

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Digital Content Strategies for Virtual and Hybrid Events

QSC Audio Products

If content was considered king before the pandemic, the enforced move to virtual and subsequent evolution to hybrid event formats has seen content’s ascendency from monarch to deity in the space of just 18 months.

Not only has the planner content role evolved from in-room to online, but it has also now evolved again with organizers needing to consider a blended balance of both digital and physical content streams that will keep two different audiences engaged in the event offer.

Read more at: https://www.cvent.com/en/blog/events/digital-content-strategies-for-virtual-and-hybrid-events

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Online Engagement is not ‘virtually’ impossible

Augmented Reality

2020 will be the year known for bringing about digital disruption to the world. This disruption could be viewed as something the events industry needed, although not wanted, and virtual events has raised additional challenges for sponsorship and exhibition success.

SURVEY
eTechSuite conducted a survey in June 2020 among prospective and existing sponsors and exhibitors that identified 80% were concerned about the limited opportunities to network and engage with delegates in the virtual event space with 78% indicating their main objective was to strengthen relationships with existing and prospective clients.

Read more at: https://etechsuite.com.au/online-engagement-is-not-virtually-impossible/

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Digital Engagement Strategies to Captivate Virtual Attendees

Interactio

When planning a virtual or hybrid event, it’s imperative to understand how virtual attendees differ from in-person attendees – or, more specifically, how their engagement differs.

During an in-person event, engagement is almost guaranteed; attendees are locked into their day-to-day schedule and are fully immersed in the event as a matter of course. But when an event goes completely or partially virtual, new digital engagement strategies are necessary to maximise attendee engagement.

Read more at: https://www.cvent.com/uk/blog/events/digital-engagement-strategies-captivate-virtual-attendees

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Live streaming is easier than ever before

Cisco - Video Conferencing

Live streaming enables participants to join your event from remote locations. They can view the event as it happens and interact with each other in real-time. With the tools avaialbe, today live event streaming is easier than ever.

Live streaming – Capture, Encode, Distribute, Play

Live streaming has 4 parts

Read more at: https://www.eventact.com/blog/event-stream

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Easy registration can increase attendance

market solutions

Registration forms play a crucial role in converting leads into attendees and influence directly on users’ determination and confidence in their decision to register. The best registration form is one that walks the user thru the process and captures information at each step along the way.

Fear of missing out

Discounted registration limited by time or promotion code can creates a sense of scarcity that truggers fear of missing.

Read more at: https://www.eventact.com/blog/event-registration