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Validating Participants in Online Meeting

Providing access to the right people for a virtual event is sometimes of pivotal importance. Creating authentication processes that are safe as well as convenient to participants remains a big challenge – especially when you need to provide legal and audit-proof attendance records.

Zoom has a waiting room, and now you can finally do direct chats with individuals there (you still can’t do 1-to-1 video). You can also leverage the authentication via the zoom account of a participant – if you would know the zoom account… Other platforms are honestly even worse in regards to the technical capabilities around validation. Even working with proprietary video platforms like DaCast or Agora does not ensure that API keys are not visible and streams can be accessed directly.

Intelligent wrappers have grown in maturity over the last 5 years. Authentication wrappers provide multiple ways to configure access and security concepts, which are passed through into the video conferencing engine itself. Using secure tokens, created in the authentication wrapper and then validated in the video-conference holding space (e.g. waiting room) has become a new standard concept of increasing the security of online meetings and conferences.

 To learn more about user validation and access control, please contact us.

Read similar stories at: https://eventtechnology.org/category/technology-news/virtual-meetings-news/

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Virtual Etiquette for Virtual Events

Virtual Reality

You know how important etiquette is for business meetings, especially in an international environment where business etiquette varies from country to country. What is considered normal in one country, might be considered inadequate in another country. 

Virtual etiquette is just as important as general business etiquette. Virtual etiquette means:

  1. Dress appropriately – do not dress too casually,  but also not too formal.
  2. Background should be tidy – use a virtual background if your computer can properly render it (often virtual backgrounds do not work)
  3. Limit interferences – avoid children or pets or communicate clearly that you need quite-time
  4. Prepare – a lot of participants in virtual events do not prepare as well as they would for physical events.
  5. Check your Equipment – check that the microphone and camera are working properly before the event.
  6. Look at the camera and speak clearly – center your head in the camera with good padding on all sides.
  7. Be on time – if you aren’t late for office meetings, you shouldn’t be late for virtual meetings either. 
  8. Stay engaged – body posture should be the same in both – the office meeting and the virtual meeting. 
  9. No food allowed – do you eat during an office meeting? Then why would you eat during a virtual meeting?

Increase your own and your colleagues’ effectiveness and efficiency, and create a more pleasant meeting experience by being a great example of Virtual Event Etiquette.

Read similar stories at: https://eventtechnology.org/category/technology-news/virtual-meetings-news/

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Storyboarding for Virtual Events

Augmented Reality

Today, no event can be imagined without a storyboard, whether it is a virtual or a live event. Especially in virtual events, storyboards have become a key driver for successful events. 

 Storyboards for virtual events are substantially different from the plan of onsite physical events.  Virtual events have certain limitations but also tremendous opportunities that were more difficult in physical events. 3 brief examples are below:

  • Content Co-creation: Give thousands of participants access to joint working-rooms, canvases
  • Data-based Networking: With a longer data footprint of users in a digital platform, networking recommendations become more relevant
  • Integration of live and On-demand Content: Curate engaging content with a more or less unlimited spectrum and depth around key themes

The key question is how to integrate a continuous journey through content, community, and commercialization. To plan successful storyboards in Events.Studio, please contact us. 

Read similar stories at: https://eventtechnology.org/category/technology-news/virtual-meetings-news/

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Virtual Conferences in Events.Studio

Huawei

Due to the business environment, virtual conferences have significantly matured in the last 2 years. Thanks to the Globibo Events.Studio platform and integrated AV services, new forms of virtual conferences have crystalized and commercialization models solidified. 

With the broadest spectrum of platform functionalities and great depth in many areas, a majority of the events now generate revenues through subscription-based add-ons, optional content, chargeable access to specific sessions, and targeted marketing & engagement channels.

If you want to know more about Virtual Conference Commercialization options, please contact us.

Read similar stories at: https://eventtechnology.org/category/technology-news/virtual-meetings-news/

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Virtual Auctions in Event.Studio

Interactio

Standard Virtual Events get more and more boring. With around 50 add-on modules, Events.Studio provides an array of options to create more engagement, collaboration, and revenue opportunities for organizers, sponsors, and participants.

The auction system allows the organizer and/or participants to list items for sale. The bidding can be integrated as a panel next to video/audio live streaming. It can also be linked to the integrated Online Shop.

If you would like to explore virtual auctions in your next event, please contact us. 

Read similar stories at: https://eventtechnology.org/category/technology-news/virtual-meetings-news/

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TMCC & SFA Virtual AGM 2021

Lifesize Video Conferencing

Tanah Merah Country Club (TMCC) and Singapore Fintech Association (SFA) hosted their Annual General Meeting virtually in March 2021. To securely manage the virtual AGM, TMCC and SFA contracted Globibo to operate the virtual AGM platform Events.Studio as well as the conference equipment for the production of the event.

 The services included issuing attendee login details, 2FA authentication, technical support for members before and during the AGM, as well as integrated online voting/polling with the corresponding reports for presentation and audit. 

Thank you to the Clients and project teams for the excellent delivery.

Read similar stories at: https://eventtechnology.org/category/technology-news/virtual-meetings-news/

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Engaging Your Community in Hybrid Events: 4 Tips for Success

market solutions

Since the beginning of the pandemic, we’ve seen a massive pivot to virtual events. Now, as many events are starting to be held in person again, some people are still not comfortable or cannot attend due to geographic restrictions. This has led many organizations to get creative and host hybrid events to accommodate both in-person and virtual attendees.

Although this type of event first became common during the pandemic, it is likely to remain popular because of the convenience and inclusion of attendees from any geographic location. If you’ve held any virtual events during the pandemic, you are in a great position to start planning successful hybrid events.

Read full story at: https://blog.gocadmium.com/engaging-your-community-in-hybrid-events

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Creating Hybrid Events That Appeal to Diverse Age Groups

Huawei

Many associations host engaging events for their members such as annual conferences, trade shows, and expositions. While the nature of these gatherings has historically been in-person, many organizations have turned to virtual offerings in the past year or so to continue engaging with their members from afar.

Now, in-person gatherings are beginning to pop up once again. Yet many association event planners are hesitant to move away from the virtual engagement model that they’ve come to appreciate. Luckily, there’s an easy solution: hybrid events!

Read full story at: https://blog.gocadmium.com/hybrid-events-diverse-age-groups

Read similar stories at: https://eventtechnology.org/category/technology-news/virtual-meetings-news/

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An essential guide to hosting online events

Blockchain technology continues to revolutionize the events management and hospitality industry. 

Organizers remain curious about blockchain as a tool to mitigate fraudulent ticket sales, to help organize attendees, and to assist with facilitating new payment options (like cryptocurrency) for various events.

Many hope blockchain-based management platforms can play a large part in helping event managers prepare for situations where in-person events are again possible, all while maintaining high standards of hygiene and cleanliness to mitigate COVID risks.

Read full story at: https://www.eventindustrynews.com/news/an-essential-guide-to-hosting-online-events

Read similar stories at: https://eventtechnology.org/category/technology-news/virtual-meetings-news/

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VIRTUAL EVENT MANAGEMENT: WHEN TO CHOOSE LIVE, SIMULIVE, AND ON-DEMAND

Engagement is quickly becoming the new word of 2021 event strategy, pushing COVID-19 out of the way. With the entire world moving to the virtual realm, companies are struggling to keep engagement high while battling fierce competition.

The main benefit of a virtual event is its ability to keep the audience interested. The main downside is the lack of in-person contact. Over the past year, businesses learned to create top-notch events that don’t just match the efficiency of in-person interactions but exceed them.

Read more at: https://blog.impactpointgroup.com/virtual-event-management-when-to-choose-live-simulive-and-on-demand

Read similar stories: https://eventtechnology.org/category/technology-news/virtual-meetings-news/

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HOW TO DRIVE TRAFFIC TO VIRTUAL EVENTS

In the wake of the COVID-19 pandemic, companies ramped up their virtual events to replace in-person conferences. However, now that the return of in-person events is on the horizon, continuing to drive attendance to those events is not as simple.

Aspects of digital events are still expected to generate leads, prospects, and revenue pipelines to help your business grow, and event strategists must be flexible enough to adjust strategies and plans when something is not working the way it was meant to work.

Read more at: https://blog.impactpointgroup.com/how-to-drive-traffic-to-virtual-events

Read similar stories at: https://eventtechnology.org/category/technology-news/virtual-meetings-news/

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EVENT ENGAGEMENT: IS IT TIME TO RETHINK YOUR RETURN TO IN-PERSON?

When your team is making the choice between virtual and in-person events, there are many factors to consider. COVID-19 is an omnipresent risk that affects your potential attendees’ behaviors. Uncertain travel restrictions and potential cancellations are a cost-intensive headache. Even your attendees’ motivations change depending on whether an event is in-person or virtual.

According to Drift, “almost three-fourths of virtual attendees said learning was their main goal, compared to less than 10% who specified networking as their top priority.”

Read more at: https://blog.impactpointgroup.com/what-we-know-about-event-technology-and-machine-learning-0-0

Read similar stories at: https://eventtechnology.org/category/technology-news/audience-response-news/

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5 THINGS TO CONSIDER WHEN CHOOSING AN EVENT TECHNOLOGY PLATFORM

Transitioning from an in-person to a virtual event presents a fair share of challenges even to a seasoned event planner. Having the perfect digital event strategy doesn’t mean your event will be flawless, as technology has its challenges any given day.  A lot of things can go awry — the key speakers’ video feed might crash, the chat feature might not work properly, or even the platform itself might be unstable. If such challenges are not prevented, your credibility and bottom-line could be in serious jeopardy.

Read more at: https://blog.impactpointgroup.com/5-things-to-consider-when-choosing-an-event-technology-platform

Read similar stories at: https://eventtechnology.org/category/technology-news/virtual-meetings-news/

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Virtual Event Trends for 2021: Is the Future Virtual or Hybrid?

Virtual events have increased in popularity, particularly since the Covid-19 pandemic.

As we all know, Zoom has been a dominant player in the virtual event industry, with their stock peaking at almost $560 in October 2020, up nearly tenfold from the year before. Of course, Zoom wasn’t the only company to benefit. Many others, including 6Connex, also saw 1,000% increases in virtual events on their own platforms.

Read more at: https://www.cometchat.com/blog/virtual-event-trends-2021

Read similar stories at: https://eventtechnology.org/category/technology-news/audience-response-news/

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4 Secret Ways to Use Web Chat to Engage Attendees at a Virtual Conference

market solutions

Hosting a virtual event is no joke. When you’re hosting a live event where people can jump in and out as they please, a celebrity face might help in maintaining a person’s attention span, but interactions with the audience are much more sustainable.

In this article, we’ve jotted down a few ideas for you to use text, voice, and video chat to engage attendees at virtual events and conferences.

The difference between talking to your attendees and talking with your attendees comes down to how much you can engage with them without making the event boring.

Read more at: https://www.cometchat.com/blog/how-to-use-web-chat-to-engage-attendees-at-your-virtual-event

Read similar stories at: https://eventtechnology.org/category/technology-news/audience-response-news/

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Best Practices for Hosting Hybrid Events in the Financial Services Industry

Crown Audio devices

Hybrid events aren’t particularly new to large companies. Ever since video conferencing solutions became the norm, organizations have been experimenting with ways to conduct and host virtual events with hopes of reaching a broader audience. However, these ‘virtual events’ were never considered to be on par with in-person events. Virtual attendees were often relegated to the bottom when it came to curating experiences and were often broadcast over generic platforms such as Facebook Live (or YouTube Live) as opposed to purpose-built software.

Read more at: https://www.cvent.com/en/blog/events/hybrid-events-financial-services

Read similar stories at: https://eventtechnology.org/category/technology-news/virtual-meetings-news/

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Hybrid Events Technology: Revolutionizing Events for the Life Sciences

Huawei

The life sciences industry has always heavily relied on events to foster meaningful interactions between healthcare stakeholders. In fact, according to the Forrester report: Hybrid Events Generate Demand and Deepen Relationships: A Spotlight on Pharmaceutical Companies,” 72% of pharmaceutical marketers find events to be the best way to educate and nurture deep relationships with customers.

The pandemic has further positioned events as an effective engagement tool across the product lifecycle. However, the decline in traditional office access and changing preferences owing to safety concerns have changed the way events are organized.

Read more at: https://www.cvent.com/en/blog/events/hybrid-events-technology-life-sciences

Read similar stories at: https://eventtechnology.org/category/technology-news/virtual-meetings-news/

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The Complete Guide To Virtual Conferences in 2022

JBL - Audio Systems

Virtual conferences offer planners and marketers a way to connect with a broader audience, often leading to higher registration numbers than in-person events as travel and cost are no longer burdens attendees must bear. In our new normal, virtual events have taken over. According to a survey conducted by PCMA, 79% of event planners are going virtual. With this event type comes a new way of thinking and planning an event. It takes cross-functional teams that include planning, marketing, IT, and digital, as well as reimagining content that engages attendees from home. So, what does it take to plan a virtual conference?

Read more at: https://www.cvent.com/en/blog/events/virtual-conference

Read similar stories at: https://eventtechnology.org/category/technology-news/virtual-meetings-news/

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30 Virtual event ideas with examples for 2022

We’ve always had webinars, but now, the humble webinar has been joined by a new type of event – a virtual event.

According to a survey conducted by PCMA, 79% of event planners are going virtual. From virtual meetings to virtual conferences, the meetings and events industry has transformed in the last few months and is embracing new forms of event marketing and management technology.

With this new reality comes new challenges and solutions. As you’re building your virtual event strategy, there’s a lot to consider. The right virtual event platform, the right type of content, the best virtual engagement strategies – these are all crucial components in crafting an effective (and enjoyable) virtual event.

Read more at: https://www.cvent.com/en/blog/events/virtual-event-ideas

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The Complete Guide To Virtual Events in 2022

Prolyte

The value of face-to-face interaction will never go away, but there are times when going virtual is a necessary part of your event program. But how do you turn a multi-day conference, filled with networking opportunities, educational sessions, and the attendee insights they generate into virtual events?

And once you do, how do you ensure attendees are engaged throughout the event?

Read full story at: https://www.cvent.com/en/blog/events/virtual-events

Read similar stories at: https://eventtechnology.org/category/technology-news/virtual-meetings-news/

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Shed the Masks and Bring in the Sound and Lighting

In my nearly three decades of producing and executing events worldwide, the last sixteen months has been, well, let’s just say trying. Like many in the events world, we all know companies that have shut down or had to lay off dozens if not hundreds of employees. The Covid-19 pandemic was not their fault, but business is business.

We saw event production contracts go from thriving to nearly all events cancelled, scaled way back or transformed into virtual in a matter of hours or days.

Read more at: https://www.smartmeetings.com/tips-tools/technology/134580/shed-masks-sound-lighting

Read similar stories at: https://eventtechnology.org/category/technology-news/virtual-meetings-news/

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7 Biggest Livestreaming Challenges (and the Best Solutions!)

One of the positives that came out of the last 18 months is the ability to reach a broader audience through livestreaming. Even as events are coming back and in-person audiences are gathering around the world, a virtual component will forever be a way to add value to your event and to your attendees.

However, the bar has been raised as audiences no longer settle for cheap solutions or second-rate platforms.

Read more at: https://www.smartmeetings.com/tips-tools/technology/135242/livestreaming-challenges-solutions

Read similar stories at: https://eventtechnology.org/category/technology-news/virtual-meetings-news/

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What Hybrid Platform Consolidation Means for Meeting Profs

The predicted consolidation phase of the big streaming platform explosion has taken a down-to-earth turn. Virtual meeting platforms are buying, acquiring, partnering and otherwise conjoining with in-person meeting producers to offer full-service, integrated hybrid capabilities.

What will that mean for meeting professionals?

Read more at: https://www.smartmeetings.com/magazine_article/hybrid-platform-consolidation-meeting-profs

Read similar stories at: https://eventtechnology.org/category/technology-news/virtual-meetings-news/

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5 Habits to Break in Your Online Events

Cisco - Video Conferencing

Early on in the Covid-19 pandemic, I found myself emphasizing over and over to planners that they didn’t have to throw out the rulebook when it came to taking their events online. There were a lot of experienced in-person event planners who felt completely out of their element, and it was important to remind them of the incredible wealth of experience they brought to the table.

Online events were just “a different venue,” and their core skills were still valuable: being able to visualize the audience experience from start to finish, vendor evaluation and selection best practices, knowing their stakeholders, and making all decisions flow from the goals and objectives of their events.

Read more at: https://www.smartmeetings.com/magazine_article/habits-break-online-events

Read more similar stories at: https://eventtechnology.org/category/technology-news/virtual-meetings-news/

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How Two Virtual Meetings Added Meaning to their Gatherings

market solutions

If you think popping into a succession of boring Zoom calls makes you an expert on virtual meetings, it’s time to think again. Two recent examples show that by leveraging complementary tech and meaningful interactions, you can still surprise and delight through a screen. Our wish for 2022 is that all virtual events incorporate a little more “wow.” These two creative programs could be a roadmap for doing just that.

Read more at: https://www.smartmeetings.com/tips-tools/technology/137876/how-virtual-meetings-added-meaning

Read similar stories at: https://www.smartmeetings.com/tips-tools/technology/137876/how-virtual-meetings-added-meaning

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Hybrid Event Trends Defining the Future of Event Experience

Augmented Reality

Though we’ve all heard the word more than enough times, “hybrid” still carries a good amount of uncertainty. What exactly does it mean? What does it look like in practice? How are Event Experience Leaders implementing hybrid in their own strategies?

We set out to answer these questions through real-time feedback, proprietary data, and extensive research. Our team interviewed and surveyed hundreds of attendees and sat down with industry experts to establish the guidelines for creating market-leading hybrid events.

Read full story at: https://www.bizzabo.com/blog/hybrid-future-event-experience

Read similar stories at: https://eventtechnology.org/category/technology-news/virtual-meetings-news/

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The State of the Event Industry: 7 Predictions for the Next 5 years

Virtual Reality

For the past two years, Event Experience Leaders have been toeing the line, trying to solve for the events in front of them while setting themselves up for a hybrid future.

None of us has a crystal ball telling us what the future holds, but we do have trusted industry experts who can make educated predictions based on overall trends, their own data, and diverse personal experiences.

Read full story at: https://www.bizzabo.com/blog/state-of-the-event-industry-7-predictions-next-5-years

Read similar stories at: https://eventtechnology.org/category/technology-news/audience-response-news/

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Education Conferences: The #1 Education Events Guide in 2022

Explore dozens of must-attend education events taking place in 2022, covering a range of fields, including higher education, education administration, education management, and education tech.

To better navigate this list, here are the different event types you’ll come across in this list: https://www.bizzabo.com/blog/education-events

Check similar stories at: https://eventtechnology.org/category/case-studies/conferences/

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Virtual Events: The #1 List of Virtual Conferences in 2022

JBL - Audio Systems

For many event organizers, virtual events present a new opportunity for overstepping the hurdles of social distancing and engaging audiences around the world. Planners have already made their intentions clear, with 93% of event marketers already planning to incorporate virtual events into their strategy in 2022 and beyond.

But we also recognize that best practices around virtual events are still in their early stages. This is where working with experienced event and marketing agencies can prove to be a plus.

Read full story at: https://www.bizzabo.com/blog/virtual-events-list-2022

Read similar stories at: https://www.bizzabo.com/blog/virtual-events-list-2022

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40 Must Attend Events For Event Planners in 2022

Looking to grow as an event professional in 2022? Check out these 40 dedicated to event marketing and event management excellence.

We know how hard it can be to find great events to attend, so we’ve made it easier for you. In this post, you’ll find a comprehensive list of the most important event industry conferences that every event professional should attend this year.

Read more at: https://www.bizzabo.com/blog/35-must-attend-events-for-event-planners

Read similar stories at: https://www.bizzabo.com/blog/35-must-attend-events-for-event-planners