What are registration solutions and what types of registration solutions are there? Ever had problems with large-scale registration that hindered your event? below, we explain how registration solutions have added value to many events around the world.
Organizing a large event can be difficult no matter how experienced you are. The massive amount of participants emphasize the need for a meticulous yet efficient registration system.
Technology support can significantly reduce the pressures of registration and allow the organizer to focus on other aspects of the event. Advanced registration systems can also facilitate greater user experience such as customized invitations.
The rise in popularity of mobile usage, as well as its advancement in technology, meant that many registration systems are catered for mobile devices to increase convenience.
Registration System Process
Pre-Event Registration
Group Registration
For the convenience of organizations, group registration can be incredibly convenient for them. To grow the scale of the event, group incentives can also be given to registrants who bring a friend along.
Waiting List
A popular conference will guarantee a great turnout, but you want to also be sure that attendees who cancel at the last minute will have replacements coming in to fill up the empty spaces, thus a waiting list is usually advisable.
Ticketing
Depending on what you want to achieve with your conference ticketing. Registration processes are flexible by offering different pricing packages to appeal to different target segments of your attendees. This will ensure you get the maximum turnout for your event.
Onsite Registration
Through the help of the system, registration on-site can be done through self-registration or assisted registration.
Self-Registration
Mobile phone registration is becoming increasingly popular and can be done through QR code scanning or accessing the dedicated URL. Attendees can also print e-tickets with the corresponding QR code attached to enhance the convenience of their registration process. Furthermore, laptops can be placed on-site to allow attendees to register through the dedicated system.
Assisted Registration
Counters are set up to assist in the registration process. Self-registration kiosks are usually used, but counters or assistants should still be present to ensure the smooth registration of every attendee should they encounter any trouble with the registration process.
Badging & Access Control
After successful registration, name badges or nametags can be distributed to the attendees. These name badges could include a QR code or Bar code to allow attendees to re-enter the event should they leave the event venue. Kiosks with scanners will be used to scan in and scan out these attendees.
Registration Payment Gateways
A payment gateway is an e-commerce application that authorizes payments for e-businesses, online retailers, bricks and clicks, or traditional brick-and-mortar businesses. It is the virtual equivalent of a physical point-of-sale terminal located in most retail outlets.
Example
- PayPal
- Braintree
- Stripe
Summary of Registration Solutions/Systems
Registration Solutions typically come in a package whereby the system includes the entire function from top to bottom.
