Silent Seminars continue their growing presence on the live event scene as an official audio partner for this year’s in-person return of Event Tech Live. Taking to the show floor on the 3rd & 4th November at The Old Truman Brewery, the team will supply their innovative sound technology across the show floor to help deliver an enhanced audio and acoustic experience for everyone at the show.
Silent Seminars has proved a key player during the return of live events, utilising their 10 years of impressive industry knowledge to continue delivering engaging audio solutions at live events in the post-pandemic arena.
For a few short weeks in 2020, the world seemed to slow. As we’ve progressed to nearly the end of the pandemic, it looks like it has begun to speed up even faster than our pre-COVID lives once again. We have all adjusted, from the way we shop to the way we work, much of it “just in time” or with greater flexibility. Who would have thought that airlines would drop their $200 change fees?
Late last year, I received an invitation to submit a session proposal for an event in the summer of 2021. While six to nine months would be a typical timeline for a call for papers/presentations (CFP), it honestly felt disconnected from reality in our “new normal.”
Oh, event AV costs. Just when event planners thought they had enough to think about, the question arises. And it’s no secret that when event profs go to sleep, their dreams consist of a series of jumping quotes, venue possibilities, key-note speakers to snatch … So when you have to add event AV costs to the equation, some smoke might start coming out of your head. But while we can’t exactly sugarcoat this for you – because AV costs aren’t linear – we can definitely help you out. And this is why we put together a handy guide to event AV costs!
Can you feel that, event planner? It’s the dawn of the hybrid event era! The virtual revolution paved the way to greater accessibility and inclusivity, so it goes without saying that virtual events are here to stay. Meanwhile, in-person events are making a comeback. So, which one will prevail? Well, this is not an argument, so there’s no need to pick sides. Why not both?
The perfect union of these two (seemingly mutually exclusive) event trends are hybrid events. After all, in the events industry, we are all united and dedicated to bringing people together.
Once you find the perfect location to hold your event, you might think the biggest challenge is over. However, there are vital planning steps needed between contract signature and the event date. Here are the main components you’ll want to hash out.
Connect back to your event goals and vision
At this point in the process, you should have defined your meeting’s “why.” The meeting’s main goal/vision should guide all the decisions you have to make throughout the planning process.
Live streaming enables participants to join your event from remote locations. They can view the event as it happens and interact with each other in real-time. With the tools avaialbe, today live event streaming is easier than ever.
Live streaming – Capture, Encode, Distribute, Play
Virtual events have been growing in popularity for several years, and for 4 good reasons.
1) The technology behind virtual events has been constantly maturing to deliver engaging digital experiences that offer better returns on investment than participating in an in-person event.
2) Participants appreciate saving time and money by attending conferences remotely instead of having to travel.
3) The COVID-19 pandemic in 2020 raised concerns about international travel and participating in crowded events, pushing even more events online.
4) Rising anxiety over climate change and the trend for green/eco-friendly travel further raised the appeal of virtual events.
Large-scale event planning involves layers of minute details that need to be supervised from day one of planning to the event execution day. Trying to keep track of every little detail without an event management checklist can be undoubtedly chaotic and stressful.
A large-scale event planning checklist can make a massive difference in the preparation and execution of the event. Since no two events are ever the same, event planners in Atlanta, advise creating a customized event planning checklist to suit your goals.
Event technology is evolving faster than ever before—and for good reason. Today, 90% of event professionals agree that technology can have a positive impact on the success of their events. With the rise of virtual events and hybrid events, many teams recognize that the right tech solutions can take their event experience to a whole new level. In fact, one study even found that event technology can increase event attendance by 20 percent and productivity by 27 percent.
From live streaming to virtual audio—perspectives on the virtual event tech options available to event organizers from the CTO at a leading live experience agency.
Over lockdown, events organisers have been working frantically to find ways to keep their clients engaged with their audiences online, attempting to stay ahead of the curve on what’s achievable, cutting edge and practical. As social restrictions tighten across the UK and fluctuate worldwide, Marble LDN’s CTO, Robbie Parry, explores the pros and cons of the technology currently available for digital and hybrid events.
Virtual Event AV Production refers to the audiovisual (AV) production and event technology used to produce a virtual, in-person, or hybrid event. Virtual event production can include services, equipment, tools, and personnel with the expertise needed to deliver an exceptional audio visual experience.
A virtual trade-show is a type of virtual event, run in an online environment.
Registered attendees can navigate around a digitally-created environment, where they can interact with virtual exhibitor booths, engage with sponsors, chat to other visitors and explore show areas such as a virtual auditorium with on-demand or live streamed content, networking lounges with chat functionality or sponsored zones.
Online exhibitor booths may come in many different formats – from simple icons and banners to bespoke web pages and intricate 3D-rendered designs.
Virtual events are here to stay, and to adapt to this change, event platforms are beginning to offer more self-service production features to help presenters create amazing content, connect to audiences more effectively, and to enhance the overall virtual event experience. At the same time, they are reducing the complexity that presenters have to deal with as they produce their content.
Churches may at first seem like an unlikely place to look for inspiration in hosting virtual and hybrid B2B events. With that said, churches share many of the same challenges that B2B event planners have faced over the past year. Just as business people often prefer closing deals in person, many Christians equate worship with being within the four walls of the church. We even use the phrase “the church” to reference the entire religious institution — so intertwined are the two concepts.
If any further confirmation of this preference were needed, research from the Barna Group suggests that only 2 percent of practicing Christians attended a church service via video or live stream in 2020.
The evolving event landscape and the rapid shift to hybrid and onsite-only events present event planners with a mix of uncertainty and opportunity. Taking full advantage of the recovery while minimizing the risk of a misstep means shifting skill sets and new talking points in partner-sourcing discussions.
But it has also created a simplicity market wherein the ability for a provider to manage things behind the scenes is a valuable differentiator. In 2020, this resulted in planners leaning heavily on their tech providers to fill the gaps:
The recent explosion of virtual and hybrid event tech has helped the industry through one of the most challenging years it has ever faced, but it has also thrown event planners into unfamiliar territory. Sourcing virtual event platforms and hybrid technology was not the norm until 2020, and it requires at least a basic understanding of the available offerings and features.
With that in mind, here is an extensive glossary of event tech terms to help you make sense of the technology you’re working with.
For creators in the music industry, 2020 was all about agility and adaptability. In the face of canceled or postponed live events, attendees were more hungry for entertainment than ever. Many concerts and festivals responded with online content, but they soon found that bringing the music to people in their homes presented a whole new set of challenges, from technical issues to keeping people engaged.
As restrictions on in-person events are being lifted in certain communities, live events are becoming a possibility again — but not everyone will be ready to return to in-person gatherings just yet. Accommodating both the eager-to-socialize and the more cautious attendees can be key to leveling up your event creation game. Hybrid events, which can be enjoyed either in-person or virtually, do just that.
As often as we hear it, it’s true. Technology can help achieve a well-rounded event and transform the onsite experience – whether the objective is to enhance human connections, captivate attendees, customize spaces or design frictionless visitor experiences. As we strive to stay relevant in an ever-changing events marketplace, here are some technology trends we’re using to make in-person experiences even more powerful, meaningful and efficient.
A couple of weeks ago, we began our mini-series on the best virtual speaker kits. And the first episode was all about sound. What are the best microphones speakers can use to deliver top-notch presentations? As usual, our hosts Brandt Krueger and Will Curran did a deep dive into the subject. But no educational content surrounding this topic would be complete without going into the specificities of lighting and video.
For those who are new to the virtual environment, there are a few key areas to focus on when starting out. These include broadcasting or pre-recording a live event session, creating engaging experiences for your virtual audience, and integrating tools with an existing event management platform to streamline event data.
You asked and the Event Tech Podcast delivered – it’s time to talk about the best speaker kits! Because now that we’re several months into the pandemic and, consequently, the world of virtual events, there can’t be any more excuses. We had the time to learn. And we had the time to put into that sweet research in order to get acquainted with the technology available. But it’s always good to get some input from the experts…so it’s Will Curran and Brandt Krueger to the rescue!
This year, the DNC was different. Regardless of the political implications of the content, what the speakers said, and how they said it (which goes beyond the interests of EventMB), the event was a virtual event.
Especially looking at the decisions that the event planners made, the DNC was arguably more of a broadcast than an actual event.
But as we’ve said many times before, virtual events have to become a little bit more of a show rather than trying to become an avatar-based or virtual reality-based interaction.
Conference Compass Virtual Event Platform: What Is It?
Conference Compass’ #OneCommunity virtual event platform is an add-on to its 365 Community Mobile Platform and CMS. The platform is available on native mobile, tablet, and web apps to allow attendees to join and engage in different ways. It can be used for fully virtual or hybrid events and includes features specifically designed to connect virtual and in-person audiences.
From battling the elements to challenging technical logistics, planning an outdoor event poses a unique set of challenges for event managers. So, whether you’re hosting a charity fundraiser, sporting event, or music festival, covering all bases when it comes to your event equipment is key to giving vendors and attendees a memorable experience (for all the right reasons).
There has been a lot of hype around virtual events since the beginning of the pandemic, but not all of it has been borne out by experience. While some eventprofs have enjoyed higher profits and increased attendance rates as compared to live events, many are not finding the format to be a viable solution.
Online events present many challenges to planners, but some are more significant than others.
Weeks into lockdown it’s no surprise that the demand for virtual events is skyrocketing. It’s heartening to see how adaptive the event planning industry can be.
We are working around the clock to meet the demand for tech to deliver high quality, and engaging virtual event experiences. It’s intense, but we are truly grateful to be busy and we are enjoying taking our clients on this journey.