How to Quality Check Your Event Technology

Running an engaging event requires careful handling of each piece of technology so as to not disrupt the flow of presenters or emcees. Any broken equipment could slow down a conference, and it could leave the crowd demoralized. To quality check your event technology, conduct volume tests and check the circuitry for any signs of wear and tear across all your devices.

Test Audio Equipment

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Start by checking all microphones, speakers, and audio mixers for volume and input. First, plug each device into the sound system and balance the levels to the appropriate settings. Once amplified, walk around the venue to confirm consistent sound quality and identify any potential feedback loops that could make the presentation difficult to understand.

Inspect Visual Displays

If you’re using projectors, LED screens, or televisions, secure their connections for an operational display. Test every input port and switch between sources to confirm compatibility. In between slides, look out for issues like flickering screens or uneven brightness and adjust these display settings as necessary.

Verify Network Connectivity

If your event relies on Wi-Fi or wired internet connections, test the speed and stability beforehand. Set up backup connections in case of unexpected interruptions. Especially for hybrid events or live-streaming, having a strong and reliable network will prevent any buffers in the stream quality.

Check Lighting Systems

Poor lighting can hamper the mood of your event. Test spotlights, ambient lighting, and stage effects to quality check your event technology. For transitions and intermissions, don’t forget to check the dimming features on the lights to simulate event conditions.

Inspect Power Supply

Provide all devices with adequate power sources and backup options like generators or power banks in case any devices deplete their power. Always look over your cables and make sure the power supply has circuit isolation to reduce the risk of equipment failure during the event.

Conduct Compatibility Tests

Check all software and hardware for compatibility. Whether it’s presentation equipment, laptops, or clickers, confirm they work together without delays or needing extra attachments. To avoid any delays, ask presenters to bring their files early for smooth playback.

Once your equipment passes inspection, run a technical rehearsal for presenters on the stage. This way, the emcees can recognize cues and point out any flaws in their presentation before the start of the event. With these steps in mind, you’ll be able to manage your next corporate event with ease.