Virtual Meetings

Ever heard of Virtual meetings? Ever wondered how Virtual Meetings benefit users? Below, we explain exactly why Virtual meetings is quickly becoming a world phenomenon.

Virtual meetings are real-time interactions that take place over the internet using integrated audio and video, chat tools and application sharing. With advancements in technology, virtual meetings have replaced in-person meetings, so communication restrictions due to geographical distance have fallen drastically. Online communication such as emails and video calls has paved the way for advanced virtual meetings solutions.

Virtual meetings bring a lot of convenience to enterprises. This is not only because it saves the organization the hassle of using real-time devices such as projectors and paper presentations, but also you can have all hands meetings, even when others are running other errands elsewhere, such as business trips or those working from home. Furthermore, events like training sessions and interviews can be conducted in the same manner without moving from one place to another. In-person meetings mean hotels, meals, airfares, rental cars and more to make it happen, which is costly at the end of the day. With virtual meetings, an enterprise will not have to spend on such items since you do not have to come together physically. The meeting can still take place with everyone just where they are. What’s more, one can be able to attend more than one meeting each day without having to travel. Similarly, if you have to acquire a new office building and just need to have a preview, you can also do this without traveling. In this way, virtual meetings are definitely productive and help boost the business of an enterprise using them.

Key Features of Virtual Meetings

HD Video & Audio

Virtual meetings makes you feel like you are having a face-to-face meeting through HD videos and audios. This feature enables you to get nothing but productive and interactive sessions regardless of distance.

Screen Sharing

It gives the room for discussions and sharing. There is a screen sharing and an online whiteboard tool that enable to share ideas and proposals freely.

Cross Platform

Many softwares work well on iOS, Mac, Windows and Android devices and computer. It is also possible to integrate between different platforms, allowing to make video collaborations anywhere and anytime.

Recording and Playback

This allows saving content for future references for training or online learning. Additionally, users can save content for playback later to pick on missed details or for reinforcement purposes.

Unlimited Number of Meetings

A greater amount of participation can be involved due to the removal of physical space constraints. Several systems do have maximum number of participants, however it is usually more cost efficient as compared to tradition meetings.

Advantages of Virtual Meetings

Reduced Costs

Having virtual meetings saves money and helps reduce expenses in your business. There is no longer a need to fly in clients, rent cars or plan lodging for their stay. Cost saving on top of the additional convenience is a huge bonus.

Saves Time

Scheduling meetings can be a hassle, especially big scale meetings with a large amount of attendees. Virtual meetings are a great method to reduce the hours spent coordinating all these tedious work. Virtual meetings can come together anytime and anywhere.

Involves Your Entire Team

Organizing a meeting and not have everyone is able to attend is a major issue. If there is an important meetings without critical people can result in the objectives of the meetings not being met. Not only does it waste time and effort, but also may make the colleague feel alienated and isolated.

Preserves Materials

Virtual meetings allow you to share screen and files to ensure that everyone has the content ready to increase the productivity and efficiency of the meeting. Therefore, the objectives of the meeting can be more easily met.

Environmentally Friendly

Virtual meetings are no doubt more environmentally friendly. Reducing amount of travel needed and printing less paper also lessens your carbon footprint.

Examples of Virtual Meetings Systems

ezTalks

ezTalks meeting service provides rich features to meet different video conferencing requirements.

Basic features

  • Working across platforms including Windows, Mac, Android and iOS devices
  • HD video and audio
  • Instant Meeting or scheduling a future meeting
  • Syncing to calendar
  • Multiple ways of invitations, such as by email, link or meeting ID
  • Joining a meeting from the app or web browser
  • Importing contacts from google or outlook
  • Instant Messenging

Advanced features

  • Screen Sharing
  • Interactive whiteboard
  • Recording
  • Scheduling recurring meetings
  • Polling during a meeting
  • Remote control
  • Mute & Unmute
  • Locking the room (Security Feature)
  • Switching presenter

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Google Hangouts

Functions

  • HD video calls
  • Voice Calls
  • Instant Messaging
  • HD Group Conferencing for up to 15 people
  • Auto Screen Focus
  • Intelligent Muting
  • Compatibility with multiple computing devices
  • Built-in screen sharing
  • Hangout On Air
  • Integration with other Google applications
  • Custom

Other Popular Virtual Meeting Systems

Skype:

https://www.skype.com/en/business/

Adobe Connect:

https://www.adobe.com/products/adobeconnect.html