Between managing vendor contracts, organizing schedules, and perfecting the guest experience, the last thing you need when planning an event is clutter slowing you down. To make event planning easier, explore four storage solutions for planning your next event that will save you time, money, and frustration.
Rent a Storage Trailer for On-Site Flexibility
If your event requires a centralized location, storage trailers are an excellent way to store items during setup and throughout the event. Whether you’re planning a conference, a wedding, or a festival, a storage trailer offers a secure and mobile option for storing decorations, equipment, or even extra supplies.
The best part? Storage trailers are easily transportable, so that you can park them at the venue for quick access. Even when storage facilities aren’t available, storage trailers will keep your equipment safe and secure all day long. However, make sure you understand what to look for when renting a storage trailer since many different sizes, materials, and features are available.
Leverage Cloud-Based Inventory Management Software
For events relying on extensive item lists like catering supplies, audio-visual equipment, or promotional merchandise, cloud-based inventory management is a game changer.
With tools like Sortly or Ivanti, you can keep track of your inventory in real time so you’ll know exactly what you have on hand and where to find it. To avoid costly misplacements or duplicate purchases, some platforms utilize QR or barcode scanning for faster access.
Digital Document Storage for Easy Access
Event planning involves managing contracts, permits, attendee lists, and floor plans. So you don’t waste time sifting through piles of paper, use Google Drive, Dropbox, or other digital storage apps to organize your documents.
With customizable folders and real-time collaboration features, you can ensure your team always has access to the most up-to-date files. Plus, most platforms offer encryption to protect your sensitive information.
Invest in RFID Technology for Large Events
For large-scale events like expos or conventions, RFID (radio frequency identification) tags provide an advanced tracking solution for important equipment. RFID technology lets you attach small, scannable tags to items such as displays, audio gear, or rental furniture.
At any given moment, you’ll have an accurate snapshot of your item locations that will enhance your overall security and eliminate the time spent hunting down missing materials.
Streamline Your Event Planning Today
To throw a successful event, you need to stay organized. With these four storage solutions for planning your next event, you can do exactly that. Start implementing these strategies today to guarantee your next event goes off without a hitch!