Event Tech Case Studies, Applications, Technologies
Category: Virtual Meetings
Virtual meetings are real-time interactions that take place over the internet using integrated audio and video, chat tools and application sharing. With advancements in technology, communication restrictions due to geographical distance have fallen drastically. Online communication such as emails and video calls has paved the way for advanced virtual meetings solutions.
Virtual meetings are designed to replace in-person meetings, so that one does not have to travel to the actual location where the meeting is being held. Instead, you can attend it from wherever you are. This is possible through the technology of video teleconference (VTC) software.
Virtual meetings bring a lot of convenience to enterprises. This is not only because it saves the organization the hassle of using real-time devices such as projectors and paper presentations, but also you can have all hands meetings, even when others are running other errands elsewhere, such as business trips or those working from home. Furthermore, events like training sessions and interviews can be conducted in the same manner without moving from one place to another. In-person meetings mean hotels, meals, airfares, rental cars and more to make it happen, which is costly at the end of the day. With virtual meetings, an enterprise will not have to spend on such items since you do not have to come together physically. The meeting can still take place with everyone just where they are. What’s more, one can be able to attend more than one meeting each day without having to travel. Similarly, if you have to acquire a new office building and just need to have a preview, you can also do this without traveling. In this way, virtual meetings are definitely productive and help boost the business of an enterprise using them.
HD Video & Audio
Virtual meetings makes you feel like you are having a face-to-face meeting through the HD videos and audios. This feature enables you to get nothing but productive and interactive sessions regardless of distance.
It gives the room for discussions and sharing. There is a screen sharing and an online whiteboard tool that enable to share ideas and proposals freely.
Many software work well on iOS, Mac, Windows and Android devices and computer. It also also possible to integrate between different platforms, allowing to make video collaborations anywhere and anytime.
Recording And Playback
This allows to save content for future references for training or online learning. Additionally, users can save content for playback later to pick on missed details or for reinforcement purposes.
Unlimited Number of Meetings
Allows greater amount of participation to be involved due to the removal of physical space constraints. Several systems do have maximum number of participants, however it is usually more cost efficient as compared to tradition meetings.
Having virtual meetings saves money and helps reduce expenses in your small business. Gone is the need to fly in clients or senior staff, rent cars or lodging for their stay. This is a huge savings for any business, particularly for one that’s just getting off the ground.
In any business venture, like money, time is of the essence. Scheduling virtual meetings is a great time management tip to reduce the hours you’d otherwise spend coordinating travel. Virtual meetings can come together anytime and anywhere – even on the go, should the need arise. People can just stop wherever they are and find a quiet, web-connected place to talk. Once these become second nature, you’ll likely discover both you and your team are more efficient and productive.
Involves Your Entire Team
Nothing is worse than having a meeting where not everyone can attend. Someone’s out sick, someone else is traveling, and so on. Having critical sessions without key people can result in skewed information and maybe even hurt feelings. But a virtual meeting assures your whole team will be there, even those who telecommute or work from home. And you can ensure your message is consistent, knowing you’re all walking away with a collective understanding of goals and priorities.
Have you ever passed out documents to your staff during a face-to-face meeting? Far too often, those papers ended up in the circular file afterward. When you hold your meetings virtually, you email attachments to each and every person, and no one can ever say they don’t have the material.
Holding virtual meetings is better for the environment. By reducing travel and printing less paper, you lessen your carbon footprint. Consider working this effort ever so subtly into your marketing plan. Customers nowadays respect a lean green business, and it could result in better sales.
ezTalks meeting service provides rich features to meet different video conferencing requirements.
Working across platforms including Windows, Mac, Android and iOS devices
HD video and audio
Instant Meeting or scheduling a future meeting
Syncing to calendar
Multiple ways of invitations, such as by email, link or meeting ID